Facilities Coordinator

GENERAL POSITION SUMMARY

Work Context : This job will be performed primarily on all shelter locations in Suffolk County.

Physical Demands : Ability to lift 40 lbs, sit in office, stand all day, bend, squat, be on hands and knees for maintenance duties, climb stairs, work on/operate and vehicles.

Work Environment : Most work will be done throughout campus, including indoors and outdoors. This may include working in inclement weather conditions throughout the year.

POSITION REQUIREMENTS

• Must be self-motivated with the ability to respond well to a changing work environment with the highest professional and ethical standards
• Must possess strong leadership and managerial skills that include the ability to coach, develop and clearly communicate expectations
• Must have excellent problem resolution skills with the ability to proactively recommend solutions
• Must demonstrate effective written and verbal communication skills
• Must possess valid drivers license with a clean driving record
• Demonstrated ability to perform maintenance duties as outlined in this position
• Proficiency with software to support office functions such as word processing, spreadsheets and email

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Ø Ensure the overall safety of the facility.

Ø Hire, train, and manage performance of House Monitors.

Ø Manage Staff schedules. May be called to cover shifts as needed.

Ø Schedule Fire drill and emergency evacuation activities

Ø Coordinate pantry activities. Serve as liaison between Halo and food donors

Ø Inspects work of maintenance contractors to Ensure that it meets and complies with applicable Federal, State and local codes.

Ø Help prioritize and delegate tasks.

Ø Assist in the preparation and monthly monitoring of the maintenance activities and schedules.

Ø Prioritizes, plans, and schedules maintenance repairs and projects.

Ø Conduct Monthly site inspections and submit findings to the CEO

Ø Assist with Semi-annual inspections at shelter sites

Ø Develop preventative maintenance schedules and oversee their completion.

Ø Oversees the cleaning and maintenance of facility.

Ø Assists with operation and maintenance of all facilities related responsibilities on a daily basis.

Ø Inventory and purchasing of program supplies for all 4 shelters.

Ø Arrange for contract services as required and oversees maintenance projects.

Ø Place orders request and maintain a computerized inventory for facilities, supplies and materials.

Ø Develop fixed asset spread sheet (allocate tags for new purchases, Keep all receipts of all fixed asset)

Ø Keep depreciation log as well as disposal of fixed asset log

Job Type: Full-time

Pay: $50,000.00 - $57,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 1 year
• 2 years

Schedule:

• 8 hour shift
• Day shift

Work setting:

• In-person
• Office

Experience:

• Maintenance: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Long Island, NY (Required)

Work Location: In person