Address
Form of work
SalaryPrimary Office Location:
20 East General Robinson Street. Pittsburgh, Pennsylvania. 15212. Join our team. Make a difference - for us and for your future.
Position Title: Real Estate and Facilities Coordinator
Business Unit: Facilities
Reports to: Varies by Assignment
Position Overview:
This position is primarily responsible for supporting the Real Estate and Facilities functions and the day to day tasks associated with managing and maintaining FNB's commercial Real Estate portfolio. Responsibilities will include proper records maintenance, the processing of proposals, scopes of work, invoices, utility payment and tracking, database support and management, along with warehouse management and records retention assistance.
Primary Responsibilities:
Coordinates the review of contracts and scopes of work through the appropriate approval and maintenance channels with input from various cross-functional groups, including Purchasing and Vendor Management.
Reconciles and processes invoices for payment, analyzes payment histories, and performs high level audits of payment requests.
Administers the Utility Payment process with our External vendor to ensure all utility bills are input in the vendor system and reportable. Ensures vendor system is reconciled with FNB internal system on regular basis to ensure property records match. Receives, files, and distributes vendor reporting to departmental distribution list.
Develops and manages a centralized document repository for the Real Estate and Faculties teams.
Assists with warehouse administration tasks including reporting, distribution, and task management.
Supports the database management of our internal records system, PlanOn.
Performs other related duties and projects as assigned.
All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation’s risk management program.
F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions.
Minimum Level of Education Required to Perform the Primary Responsibilities of this Position:
High School or GED
Minimum # of Years of Job Related Experience Required to Perform the Primary Responsibilities of this Position:
3
Skills Required to Perform the Primary Responsibilities of this Position:
Excellent communication skills, both written and verbal
Excellent organizational, analytical and interpersonal skills
Detail-oriented
Ability to use a personal computer and job-related software
MS Word - Intermediate Level
MS Excel - Intermediate Level
MS PowerPoint - Basic Level
Ability to work and multi-task in a fast paced environment
Experience in lease administration with a working knowledge of lease terms, interpretation of lease clauses and payment reconciliation
Knowledge of database applications in order to run reports
Licensures/Certifications Required to Perform the Primary Responsibilities of this Position:
Paralegal Certificate
Physical Requirements or Work Conditions Beyond Traditional Office Work:
N/A
