Facilities Coordinator

Description
The Facilities Coordinator is responsible for overall coordination of all administrative activities for the Facilities Department, including but are not limited to managing the daily business activities of timely invoice processing ordering supplies and equipment for the Northern California region In support of the agency's safety program, the person in this role must also support and comply with Fred Finch safety and sanitary standards required by OSHA, The Joint Commission (TJC) and other regulators.
Requirements
Qualifications:
Required

1. Education: High School Diploma or GED.
2. A strong work ethic including a high level of professionalism and a strong respect for the clients and all team members.
3. Demonstrated ability to prioritize while balancing other duties and responsibilities and maintaining focus and accuracy.
4. Proven good verbal, written, analytical and problem-solving skills.
5. Effective organizational and time management skills necessary.
6. Proven ability to work collaboratively and provide excellent professional customer service.
7. Proficiency with Microsoft Office program with proven proficiency in using Excel.
8. Organizational skills and ability to self-direct
9. Clean driving record and a valid California Driver's License or the ability to obtain one within 10 days after hire.

Preferred

1. A. Degree in Business, Administration, Facilities or related field.
2. One (1) or more years' experience entering data in, using and running reports from data tracking systems (e.g., safety database, ticketing systems, order processing.
3. Demonstrated experience leading complex tasks and providing direction to disparate groups of personnel, (e.g., coordinating volunteer activities, leading safety drills).
4. Excellent written and verbal communication skills with demonstrated ability to draft plans, proposals and operating procedures.
5. Experience using, managing and tracking tasks and projects with Smartsheet

Physical Demand
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. The noise level in the work environment is usually quiet to moderate and, at all times, is within safe within safe California Division of Occupational Safety and Health (CAL/OSHA) standards.
Communication

1. Must be able to express or exchange ideas by means of the spoken word to impart oral information or detailed spoken instructions accurately, loudly, or quickly.
2. Must be able to hear, understand and distinguish speech and/or other sounds (i.e., alarms, etc.).

Physical Activities

1. Must have visual acuity to view a computer terminal; to perform activities such as preparing reports, analyzing data; and to determine accuracy, neatness and thoroughness of work assigned.
2. Must be computer proficient and be able to work on a computer for up to 30 hours per week.
3. Must be able to handle or manipulate objects, tools, and operate controls.
4. Must be able to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
5. Must be able to store, reach, and retrieve stacked/stored items.
6. Must be able to bend, lift as much as 25 lbs., and walk up to a mile at one time.
7. Must possess and maintain a valid California driver's license and skill to drive cars, vans, or other vehicles.
8. Must be able to move in and out of offices, buildings, etc.
9. Must be able to drive locally up to 25% of the workweek.