Insomniac - Facility Coordinator

Job Summary:
WHO ARE YOU?
Do you enjoy dance music? Do you excel at exceptional customer service? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the all things to do with human resources and company culture. Is this you? Read on...
WHO ARE WE?
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world's largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.
THE ROLE
Insomniac Events is looking for an experienced Facility Coordinator to help run the site. The Facility Coordinator will be the first point of contact help ensure an optimal working environment for both employees and guests. To be successful in this role, you should have a pleasant personality, be able to effectively problem solve in an emergency, consistently evaluate, and streamline office operations and be comfortable with multitasking. This role may require working in shifts, so flexibility is a plus. The Facility Coordinator will report to the Facilities Supervisor.
RESPONSIBILITIES

• BE AWESOME AND FRIENDLY
  • Greet and welcome guests
• COVID
  • Monitor and document traffic flow within the building for contract tracing record keeping
  • Ensure all individuals inside the building abide by COVID-19 safety protocols
  • Conduct health screenings and temperature checks to all individuals entering the building
  • Daily sanitization of common areas
• SITE OPS
  • Ensure front desk and conference areas are tidy and presentable
  • Receive, sort and distribute daily mail and deliveries
  • Assist employees with preparing packages for delivery and pick up
  • Maintain office security by following safety procedures and controlling access (doors, cameras)
  • Order office supplies, printer ink, coffee pods, snacks, and PPE while keeping inventory of stock
  • Schedule and coordinate 3rd party services like cleaning crews
  • Daily upkeep of kitchens inventory, and cleaning of eating areas
  • General basic level servicing of communal office equipment
  • Upkeep of maintenance and building repairs records
  • Liaise with facilities personnel, IT and HR at main Insomniac HQ as needed
  • Be proactive in suggesting ways to consolidate and clean out areas of the office
  • At times, assist with our Enterprise IT efforts when onboarding/offboarding employees, basic end user support requests, general application data management and upkeep of existing IT inventory for this specific location
  • Keep apparel storage and sample areas clean and organized, assisting with inventory as needed
• PROJECT MANAGEMENT
  • Support Senior Project Manager with trafficking tasks
  • Update calendars and schedule meetings
  • Take notes in key meetings, as needed
  • Coordinate and support all social events held within the building

QUALIFICATIONS

• Proven work experience as a Facilities Assistant, Receptionist, Front Office Representative, or similar role
• Extensive customer service experience
• Proficiency with Microsoft Office Suite and Google Suite
• Self-Starter and Go-Getter
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Willingness to perform physical labor (lifting boxes, moving chairs, etc.)
• Customer service attitude

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels and busy environments
• Must be able to lift 50lbs (chairs, tables, etc.)
• May work in drastic temperature climates
• May travel to work during evening and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
Insomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
Pay Range: $20.00 - $23.00 USD
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
The expected compensation for this position in California is:
$20.80 USD - $26.00 Hourly
**Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Live Nation takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee's salary history will not be used in compensation decisions.