Facilities Coordinator

We are seeking a skilled Facilities Coordinator to oversee the maintenance and operations of our nationwide Infusion Centers.The ideal candidate will have great project management skills with the ability to ensuring a safe, functional, and efficient environment conducive to providing high-quality patient care.

ABOUT US
IVX Health is a national provider of infusion and injection therapy for those with Rheumatoid Arthritis, Crohn's Disease, Multiple Sclerosis and other complex chronic conditions. IVX offers a different, better approach to caring for our patients and believes it is vital to take the same approach with our employees. We strive to empower our team to succeed while embodying our core values: Be Kind, Do What's Right, Never Settle, Make It Happen, and Enjoy the Ride.

ABOUT THE ROLE
The Facilities Coordinator plays a crucial role in assisting onboarding of new centers and ensuring that the IVX Health facilities operate efficiently. This role is responsible for overseeing facility maintenance and repair, security, and vendor management of all operational infusion centers. This role involves coordinating various tasks to ensure a safe, efficient, and comfortable workspace for employees. 

ESSENTIAL JOB FUNCTIONS

• Facilities Management
  • Coordinates repair and maintenance work assignments performed by facility management technicians, vendors, contractors, and internal field teams 
  • Reviews, tracks, and reports facility work orders to ensure that assignments are completed in a timely manner, within agreed budget, and to standard expectation
  • Manages Facility Management Vendor relationships
  • Onboards and trains operations on work order ticketing system
  • Manages any signage repairs for all existing center signs, including parking signs, directories, and any subsequent remodels 
  • Coordinate HVAC repairs and replacements with 3rd party vendor and internal stakeholders
• Space Management and Setup
  • Partner with facilities team once a new lease is signed to coordinate facility utility & insurance forms
  • Execute setup of new facility utilities and maintain utility reporting
  • Support facility team with new utility management service audit program 
  • Team with the broader Facilities & Construction Department for successful completion of department build out and construction management goals
• Health and Safety Compliance
  • Responsible for facilities inspections and reports, including fire inspections, maintaining AEDs, and health department inspections 
  • Facilitate and report on post clinic opening quality control 
• Communication and Coordination
  • Assist new center project coordinator with vendor setup coordination and ongoing facility inventory ordering and procurement processes
  • Provide support to new center project coordinator in design standards for new center FF&E 
  • Coordinate municipal paperwork with project managers, general contractors and internal notary 
  • Support growth and operations teams in management of existing center capital budgeting
  • Coordinates and manages moves, adds, and change activities for relocating centers
  • Support facility team in HVAC program to maintain HVAC database, log and track HVAC preventative maintenances
  • Assist in HVAC cost reporting, risk assessments and budget planning based on performance and product lifecycle.  
  • Serve as support to project managers in subsequent remodels and rebrands 
  • Organize, distribute, and report on varying surveys with the goal of improving process and clinical operations

BENEFITS

• Comprehensive Medical, Dental, and Vision Insurance plans. Plans include prescription drug coverage as well as telemedicine services
• Additional options for supplemental health protection plans including Accident, Critical Illness, and Hospital Indemnity,
• Life and AD&D Insurance
• Dependent Care Flexible Spending Account
• Voluntary Short-Term and Long-Term Disability Coverage
• Fertility Healthcare and Family Building Benefits through Carrot
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with company-match
• Education assistance (Tuition reimbursement, Certification support)
• CEU Library
• Charitable Giving Match and Volunteer PTO Program
• Flexible work schedule that promotes a positive work-life balance
• Employee Referral Bonus Program

REQUIRED COMPETENCIES AND SKILLS

• Strong problem-solving skills, strong organizational skills, and attention to detail
• Strong oral and written communication skills
• Ability to work across the organization and identify potential areas of overlap or friction when processes are changed or implemented
• Ability to effectively communicate with both field-level employees and executive leadership
• Ability to collaborate effectively with internal and external employees at all levels
• Excellent listening skills and ability to uncover pain points and identify opportunities
• Attention to Detail – This role requires the ability to see and pay careful attention to details to be thorough and accurate in completing work tasks
• Organizing, Planning, and Prioritizing Work – Ability to effectively organize workspace and prioritize activities and tasks that require accuracy, while working independently under general supervision  
• Integrity and Confidentiality – Demonstrates ability to adhere to honest ethical healthcare and business practices including abiding by HIPAA guidelines and respecting patients' privacy 
• Intermediate Computer Proficiency – Knowledge and ability to use standard office software applications including but not limited to Internet, Outlook, and Microsoft Office 

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s degree with a concentration in Construction, Real Estate, Facilities Management, or related field (or equivalent years of experience)
• Project management skills and experience

EEO STATEMENT
IVX Health is proud to be an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. IVX Health wants to have the best available people in every job, and we make employment decisions on the basis of business needs, job requirements, individual qualifications, and merit. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status, or any other legally protected category in accordance with applicable federal, state, or local laws. IVX Health prohibits discrimination, harassment, or retaliation of any kind based on any of these characteristics. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship and all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment.