Facilities And Fleet Business Services Program And Support Manager

Salary: $92,799.00 - $122,117.00 Annually
Location : OR 97123, OR
Job Type: Full Time
Job Number: 2024-81
Department: Public Works
Division: PUBLIC WORKS OPERATIONS
Opening Date: 01/08/2024
Closing Date: 2/5/2024 11:59 PM Pacific
The City of Hillsboro is a great place to live, work and play which provides a wonderful opportunity for work-life balance. The Fleet and Facilities Division of the Public Works Department is a very proactive, innovative, and balanced team that brings inclusivity, best practices, and thoughtful implementation of operations and maintenance services and projects, and also provides the finest support to our customers, employees, and community. We are excited to be recruiting for a Facilities and Fleet Business ServicesProgram and Support Manager who will play a pivotal role in supporting the Division Manager and the Facilities and Fleet team, as well as many internal support departments across the City of Hillsboro and the community. This position oversees and contributes to critical areas such as Facilities and Fleet program budgets, programmatic operations, computer system operations and administrative management, process management, capital planning for end-of-life projects, and property management and leasing.The manager in this role will be responsible for mentoring and managing a team of 2-3 direct reports as well as leading other programmatic staff and areas of responsibility in our Facilities and Fleet division. The ideal candidate will have experience in Facilities and/or Fleet in portfolios similar to the City of Hillsboro along with a strong track record of providing exceptional customer service to internal and external customers.
Key Responsibilities

• Supervises and oversees staff, including assigning work and conducting performance evaluations; maintains a healthy and safe work environment.
• Assists with property management and leasing; provides customer service, troubleshoots problems, and resolves concerns.
• Administers and maintains department programmatic finance and budgeting.
• Evaluates and analyzes cost allocation and rate drivers.
• Performs lease costing and invoicing.
• Participates in capital planning with Facilities and Fleet team for equipment replacement programs.
• Provides high level project management and oversight for Operations and Maintenance projects.
• Administers CMMS (Computer Maintenance Management Systems) system; provides support, analytics, and internal customer technical support.
• Supports and implements Access Control control requests and systems; provides internal customer support.
• Oversees EV infrastructure budget management and provides project management support to assigned staff.
• Provides Superintendent and Maintenance Coordinator support for both Facilities and Fleet.
• Provides technical support and administration of systems and assigned programs: manages workflow, implements systems/program updates, provides training, troubleshooting and/or monitors and manages system interfaces.
• Assists with scope development for Facilities and Fleet service and construction contracts.

Remote telework will be less than 10% to ensure assigned staff and customers have onsite support as needed.
For the classification description that describes the scope of the work this position performs and job requirements, click on this link:
Acceptable Experience and Training
Bachelor's Degree and 5 years of experience related to Facilities and Fleet management, including 3 years of supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. This position requires a valid driver's license and safe driving record.
Additional Information
Employees in our Facilities and Fleet team are expected to promote a positive work environment and to be effective and collaborative team members, while providing responsive customer service to internal and external stakeholders as well as provide responsive municipal services to the citizens of the City of Hillsboro.
Commitment to EquityHiring a workforce that reflects the diverse community we serve is essential to delivering exceptional City services and programs. The City of Hillsboro is committed to creating and Supporting an inclusive and welcoming environment for all employees to thrive. We value, respect, and empower employees as unique individuals with authentic voices and diverse ideas.
City of Hillsboro is proud to offer robust benefit packages to employees. Please check out our for benefit guides for our non-represented full-time employees and part-time employees. Benefits may vary for positions identified in Police, Fire, and Library collective bargaining agreements, which can also be found on the Salary and Benefits page.
01
A full application for this position includes an application, resume, cover letter and the answers to the supplemental questions.Do you understand these requirements?

• Yes
• No

02
Please describe your experience in utilizing computer maintenance management systems?
03
What is your experience in Facilities and/or Fleet budgeting and accounting?
04
Describe your experience managing staff. Indicate how many employees you've supervised and their responsibilities. Were you responsible for their evaluations and disciplinary actions?
Required Question