Facilities Administrator/Receptionist

Under the supervision of the Facilities Manager, the Facilities Administrator II will provide extensive administrative support to the Facilities team, including but not limited to liaising with vendors, maintaining the facilities' ticketing system, and updating our corporate seating plan. Additionally, this role will encompass receptionist duties and serve as the first point of contact for visitors or callers to the corporate office.

Your Next Career Opportunity – Facilities Administrator II

Under the supervision of the Facilities Manager, the Facilities Administrator II will provide extensive administrative support to the Facilities team, including but not limited to liaising with vendors, maintaining the facilities' ticketing system, and updating our corporate seating plan. Additionally, this role will encompass receptionist duties and serve as the first point of contact for visitors or callers to the corporate office.

What You Will Do – Primary Responsibilities

Answer incoming telephone calls; determine purpose of callers, and forward calls to appropriate personnel or department. Answer questions about organization and provide callers with address, directions, and other pertinent information.

• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel. Ensure all visitors sign in, provide identification and are issued a temporary badge with appropriate access.
• Contact vendors for services such as copy machine repair requests, pest control, document storage and shredding, property management issues, and the like.
• Responsible for addressing, updating and closing Facilities Self Service requests from employees.
• Responsible for managing all Facilities invoicing, inclusive of logging, coding and remitting payment.
• Create employee name plate cards, request and update corporate office seat assignments for new hires and department transfers.
• Place department supply orders.
• Update reception training manual and provide reception training as needed.
• Research topics as requested by management.
• Responsible for coordinating team member moves and updating our corporate seating plan.
• Other projects and duties as assigned.

What You’ll Need – Qualifications & Requirements

• H.S. Diploma/GED required and 0-2 years relevant administrative experience.
• Demonstrated knowledge and intermediate proficiency working with Microsoft Office Suite software including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Outlook.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Boca Raton, FL 33487 (Required)

Work Location: In person