Address
Form of workSalary: $59,065.96 - $94,270.74 Annually
Location : Fort Lauderdale, FL
Job Type: Full-Time
Job Number: 1411479
Department: Port Fac Maint Admin
Opening Date: 11/16/2023
Closing Date: 1/5/2024 5:00 PM Eastern
Veterans' Preference Notice: Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.
REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator in the Port Everglades Department, Facilities Maintenance Division.
Benefits of Broward County Employment
Health Benefits
Florida Retirement System (FRS) - Pension or Investment Plan
General DescriptionThe Contract/Grant Administrator with the Port Everglades Facilities Maintenance Division provides professional and administrative work assisting with initiating, coordinating, and/or administering assigned programs or projects involving Port facilities-related procurements and/or contracts and requisitions. Works under the direction of the Contract/Grant Administrator, Senior.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.
Special Certifications and Licenses
Ability to secure and maintain a valid Florida Driver's License at the time of appointment and for the duration of employment.
Ability to secure and maintain a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment.
Ability to secure and maintain a valid Seaport Business Purpose Credential for the duration of employment.
Preferences
Master's degree from an accredited college or university in Acquisition and Contract Management or a closely related field
Certified Contract Manager (i.e., NCMA)
Certificate in Contract Management Leadership Development Program (i.e., NCMA)
3+ years experience in contract administration for public facility maintenance contracts
3+ years' maintenance-related contract negotiation experience
2+ years' demonstrable Specification Writing Experience
1+ years' PeopleSoft purchasing experience
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Monitor or evaluate compliance with the terms of assigned contracts/grants, which have operational responsibilities of moderate scope and review adherence to established standards.
Initiate, coordinate, and manage activities of assigned procurements, contracts, requisitions, purchase orders, grants, or leases, and/or monitor or evaluate them with some independence - major decisions referred to an administrative superior for advice and direction.
Conduct site visits to observe and analyze the administrative competence and contractual compliance of contracted agencies and the efficacy of contracted programs in performing required activities and achieving outcomes.
Generate detailed contract-related reports based on site visits, desk audits of the programs, and/or contract requirements (i.e., Monthly Utilization Reports, Insurance renewal, Living Wages, Goal assignments, vendor evaluations, threshold tracking, etc.) using computer-based software applications (i.e., Contract Central, PeopleSoft, MARS, Periscope, LegiStar, etc.).
Process special requisitions and monitor related purchase orders. Review and approve invoices for payment. Maintain contract-related data in hard copy and electronic formats.
Assume project responsibility for administering, monitoring, and/or evaluating the activities and operations of a contract, grant, and/or special projects.
Assist in the development of projects, programs, specifications, contracts, and grants, and in the development of monitoring and evaluation policies, procedures, and schedules; assist in developing procurement or solicitation documents; assist with review of solicitation or procurement responses; assist with review of user concurrences and processing.
Perform analysis of grants, contracts, and/or leases; prepare statistical reports, project reports, monitoring and/or evaluation reports, and related data using applicable computer software applications.
Provide professional-level staff assistance to an administrative superior in the Facilities Maintenance Division of the Port Everglades Department.
Perform as administrative liaison among various operational and administrative functions related to an assigned contract, grant, and/or lease; interpret and explain policy regulations and operating procedures. Perform as administrative liaison between the Facilities Maintenance Division and external governmental/private agencies.
Verify work completed by outside vendors and contractors.
Perform related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from the information included within your applications?
02
What is your highest level of education from an accredited college or university with major course work in Business or Public Administration or closely related field?
03
How many years of experience do you have in procuring, managing, and/or monitoring contracts, grants, and/or leases or closely related?
04
What area of study is your degree in?
05
Will you possess a valid Florida Driver's License at time of appointment? (Note: this does not include a "Learner's Permit")
06
Check the appropriate box below, as it relates to a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment.
07
Describe your professional experience as it relates to the management of public works maintenance/public facilities contracts and/or grants. Highlight the types of contracts and your specific role(s).
08
Describe the types and dollar amounts of the most recent contracts that you have managed.
09
Describe your experience with solicitation of bids, Request For Proposals (RFPs), and obtaining vendor quotes.
10
Describe your experience with coordinating Purchasing Card purchases for goods and services related to operations and maintenance functions.
11
Check off each of the following which you possess:
12
Describe your contract management training.
Required Question
Location : Fort Lauderdale, FL
Job Type: Full-Time
Job Number: 1411479
Department: Port Fac Maint Admin
Opening Date: 11/16/2023
Closing Date: 1/5/2024 5:00 PM Eastern
Veterans' Preference Notice: Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.
REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator in the Port Everglades Department, Facilities Maintenance Division.
Benefits of Broward County Employment
- Eleven (11) paid holidays each year
- Vacation (Paid Time Off) = 2 weeks per year
- Tuition Reimbursement (Up to 2K annually)
- Up to 40 hours of Job Basis Leave for eligible positions
- Paid Parental Leave
Health Benefits
- High Deductible Health Plan - bi-weekly premiums: Single $10.39 / Family $76.94
Includes a County Funded Health Savings Account of up to $2400 Annually - Consumer Driven Health Plan - bi-weekly premiums: Single $78.64 / Family $273.13
Florida Retirement System (FRS) - Pension or Investment Plan
- 457 Deferred Compensation county matches up to $2,600 a year.
General DescriptionThe Contract/Grant Administrator with the Port Everglades Facilities Maintenance Division provides professional and administrative work assisting with initiating, coordinating, and/or administering assigned programs or projects involving Port facilities-related procurements and/or contracts and requisitions. Works under the direction of the Contract/Grant Administrator, Senior.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.
Special Certifications and Licenses
Ability to secure and maintain a valid Florida Driver's License at the time of appointment and for the duration of employment.
Ability to secure and maintain a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment.
Ability to secure and maintain a valid Seaport Business Purpose Credential for the duration of employment.
Preferences
Master's degree from an accredited college or university in Acquisition and Contract Management or a closely related field
Certified Contract Manager (i.e., NCMA)
Certificate in Contract Management Leadership Development Program (i.e., NCMA)
3+ years experience in contract administration for public facility maintenance contracts
3+ years' maintenance-related contract negotiation experience
2+ years' demonstrable Specification Writing Experience
1+ years' PeopleSoft purchasing experience
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Monitor or evaluate compliance with the terms of assigned contracts/grants, which have operational responsibilities of moderate scope and review adherence to established standards.
Initiate, coordinate, and manage activities of assigned procurements, contracts, requisitions, purchase orders, grants, or leases, and/or monitor or evaluate them with some independence - major decisions referred to an administrative superior for advice and direction.
Conduct site visits to observe and analyze the administrative competence and contractual compliance of contracted agencies and the efficacy of contracted programs in performing required activities and achieving outcomes.
Generate detailed contract-related reports based on site visits, desk audits of the programs, and/or contract requirements (i.e., Monthly Utilization Reports, Insurance renewal, Living Wages, Goal assignments, vendor evaluations, threshold tracking, etc.) using computer-based software applications (i.e., Contract Central, PeopleSoft, MARS, Periscope, LegiStar, etc.).
Process special requisitions and monitor related purchase orders. Review and approve invoices for payment. Maintain contract-related data in hard copy and electronic formats.
Assume project responsibility for administering, monitoring, and/or evaluating the activities and operations of a contract, grant, and/or special projects.
Assist in the development of projects, programs, specifications, contracts, and grants, and in the development of monitoring and evaluation policies, procedures, and schedules; assist in developing procurement or solicitation documents; assist with review of solicitation or procurement responses; assist with review of user concurrences and processing.
Perform analysis of grants, contracts, and/or leases; prepare statistical reports, project reports, monitoring and/or evaluation reports, and related data using applicable computer software applications.
Provide professional-level staff assistance to an administrative superior in the Facilities Maintenance Division of the Port Everglades Department.
Perform as administrative liaison among various operational and administrative functions related to an assigned contract, grant, and/or lease; interpret and explain policy regulations and operating procedures. Perform as administrative liaison between the Facilities Maintenance Division and external governmental/private agencies.
Verify work completed by outside vendors and contractors.
Perform related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from the information included within your applications?
- Yes
- No
02
What is your highest level of education from an accredited college or university with major course work in Business or Public Administration or closely related field?
- Associates Degree
- Bachelors Degree
- Masters Degree
- Doctorate
- No Degree
03
How many years of experience do you have in procuring, managing, and/or monitoring contracts, grants, and/or leases or closely related?
- Less than 2 years
- 2 - 3 years
- 4 - 5 years
- 6 or more years
04
What area of study is your degree in?
05
Will you possess a valid Florida Driver's License at time of appointment? (Note: this does not include a "Learner's Permit")
- Yes
- No
06
Check the appropriate box below, as it relates to a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment.
- Currently possess a TWIC.
- Do not currently have a TWIC, but have the ability to obtain one within 60 days and maintain for the duration of employment at Port Everglades.
- Unable to meet the requirement of obtaining a TWIC within 60 days of employment at Port Everglades.
07
Describe your professional experience as it relates to the management of public works maintenance/public facilities contracts and/or grants. Highlight the types of contracts and your specific role(s).
08
Describe the types and dollar amounts of the most recent contracts that you have managed.
09
Describe your experience with solicitation of bids, Request For Proposals (RFPs), and obtaining vendor quotes.
10
Describe your experience with coordinating Purchasing Card purchases for goods and services related to operations and maintenance functions.
11
Check off each of the following which you possess:
- Master's degree in Acquisition and Contract Management or closely related field
- Certified Contract Manager
- Certificate in Contract Management Leadership Development program
- None of the above
12
Describe your contract management training.
Required Question
