Branch Facility Administrator

TEKsystems is seeking a candidate with prior billing, invoicing, or payroll experience to be considered for a Branch Facility Requirements Coordinator role in Pensacola, FL.

This position will be a fully remote short term contract, it will start for 2 months with the potential to be long term afterwards.

Description:

Assistance with reviewing, processing and tracking invoices and requisitions. Position mainly processes Architectural and General Contractor invoices, experience in this industry is a plus but not a requirement. To support the Branch Operations Facility Management (BOFM) team by coordinating the Annual Financial Plan, providing financial support, and preparing reports and analysis.

Additional Skills & Qualifications:

Coordination of Division Annual Financial Plan (AFP)

•Assist with implementing and coordinating the AFP Plan for Branch Operations Facility Management(BOFM)

•Coordinate AFP related issues with Accounting and Comptroller

•Assist with tracking changes to Branch Operations Real Estate Plan including developing and maintaining tools necessary to monitor performance against AFP

Team Expenditures and Financial Support

•Assists with reviewing and authorizing invoices for procurement requests and related acquisition documents for proper certification and compliance with Navy Federal procedures and AFP guidelines

•Researches invoice discrepancies and assist with resolving issues

•Serves as one of the point of contacts for inquires and problem resolution in collaboration with all levels of management and staff across BOFM

•Performs research to assist with responses to inquiries from internal and external auditors

•Records and tracks all Office Occupancy related invoices for our Branches, Remote ATMS and Business Partner properties to ensure proper and timely payments

•Assist with resolving and/or escalating complex discrepancies, data entry errors and out of balance costs

•Enter budget data into AFP/ensure invoices are accurate and authorized

Reporting and Analysis

•Assist in the preparation of reports on budget items

•Assist in the preparation of progress and status reports for senior leadership and Comptroller

Administrative Support

•Proofread outgoing documents for procedural, typographical and grammatical accuracy

•Schedule and coordinate logistics for meetings

•Maintain files/records

•File, fax and copy documents

•Order and maintain inventory/supplies

•Order and track supplies, equipment and services through P2P

• Prepare and evaluate recommendations for ordering of supplies, equipment and services

• Provide contract and vendor management support for department

• Apply and communicate knowledge of regulatory requirements, practices and changes to legislation

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.