Address
Form of work Introduction
Are you seeking a new and exciting career opportunity in the administrative field?
Do you excel at exercising independent judgment, are technology-driven, organized, able to prioritize, and can efficiently and effectively problem solve?
Provide top-level confidential administrative support as the Executive Staff Assistant for the Office of the Secretary and become an integral part of the Department of Financial Institutions team!
This full-time permanent position is located within the Department of Financial Institutions, headquartered at the Hill Farms State Office Building on the near west side of Madison. We are also conveniently located close to the restaurants, shopping, and entertainment of the Hilldale Mall .
The Department of Financial Institutions (DFI) ensures the safety and soundness of Wisconsin's financial institutions, protects consumers of financial services and facilitates economic growth. The agency regulates and licenses financial service providers who do business in Wisconsin. Find out more about DFI here !
DFI is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
Position Summary
As the Executive Staff Assistant, you will be responsible for providing top-level administrative support to the Office of the Secretary including independently managing the calendars for members of the Secretary's office; independently fielding phone calls and other contacts to distribute and respond appropriately; reviewing and preparing confidential correspondence and coordinating the activities of special committees within the Department of Financial Institutions.
In the Secretary's Office position, you will be a liaison to the Governor's Office, legislators, other state agencies and DFI management to ensure executives are aware of developments and issues impacting the agency. Due to the nature of the work, this position must perform with a high degree of sensitivity and independent judgement.
Salary Information
This position is in schedule-range (81-04) with an hourly salary of $25.00 - $32.00, plus excellent benefits . A twelve-month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.
Job Details
Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check.
This state agency does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.
Certain positions within this Department may allow hybrid/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any hybrid work flexibility that may be available will be discussed in more detail in the interview process. For permanent positions that allow hybrid work flexibility, Wisconsin residency is not required. However, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may at times need to report to office locations in Wisconsin on short notice.
**This position requires the ability to work from the Madison, WI Hill Farms office full time upon hire, and may have options for work from home flexibility later depending on management discretion.**
Qualifications
Qualified applicants must detail having experience in all the following in order to be considered:
How To Apply
Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application.
Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here . For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here . The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.
Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.
Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Vicki Kaul at vicki.kaul@dot.wi.gov or 608-261-6302. For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.
Deadline to Apply
All application materials must be received by 11:59 p.m. CST on January 30th, 2024.
Are you seeking a new and exciting career opportunity in the administrative field?
Do you excel at exercising independent judgment, are technology-driven, organized, able to prioritize, and can efficiently and effectively problem solve?
Provide top-level confidential administrative support as the Executive Staff Assistant for the Office of the Secretary and become an integral part of the Department of Financial Institutions team!
This full-time permanent position is located within the Department of Financial Institutions, headquartered at the Hill Farms State Office Building on the near west side of Madison. We are also conveniently located close to the restaurants, shopping, and entertainment of the Hilldale Mall .
The Department of Financial Institutions (DFI) ensures the safety and soundness of Wisconsin's financial institutions, protects consumers of financial services and facilitates economic growth. The agency regulates and licenses financial service providers who do business in Wisconsin. Find out more about DFI here !
DFI is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
- Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
- Excellent and affordable health, vision, and dental benefits ( health plan options start at just $39/month for single plans and $97/month for family plans after two months of employment)
- A casual office atmosphere, flexible work schedules, and telework options depending on the position's requirements
- An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
- Well Wisconsin Wellness Program
- A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
Position Summary
As the Executive Staff Assistant, you will be responsible for providing top-level administrative support to the Office of the Secretary including independently managing the calendars for members of the Secretary's office; independently fielding phone calls and other contacts to distribute and respond appropriately; reviewing and preparing confidential correspondence and coordinating the activities of special committees within the Department of Financial Institutions.
In the Secretary's Office position, you will be a liaison to the Governor's Office, legislators, other state agencies and DFI management to ensure executives are aware of developments and issues impacting the agency. Due to the nature of the work, this position must perform with a high degree of sensitivity and independent judgement.
Salary Information
This position is in schedule-range (81-04) with an hourly salary of $25.00 - $32.00, plus excellent benefits . A twelve-month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.
Job Details
Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check.
This state agency does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.
Certain positions within this Department may allow hybrid/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any hybrid work flexibility that may be available will be discussed in more detail in the interview process. For permanent positions that allow hybrid work flexibility, Wisconsin residency is not required. However, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may at times need to report to office locations in Wisconsin on short notice.
**This position requires the ability to work from the Madison, WI Hill Farms office full time upon hire, and may have options for work from home flexibility later depending on management discretion.**
Qualifications
Qualified applicants must detail having experience in all the following in order to be considered:
- Managing multiple executive calendars for scheduling meetings and appointments
- Providing confidential administrative support for management in an organization/business setting (Activities may include: arranging for and scheduling meetings with numerous people; reserving facilities and technology for meetings and trainings; ensuring documents meet organizational standards; editing documents for clarity and grammatical correctness; assembling materials necessary for conferences/meetings; prioritizing numerous tasks to achieve optimal productivity; etc.)
- Utilizing computer software applications in a business setting (Activities may include independently generating and responding to correspondence and inquiries, composing and editing confidential documents, etc. utilizing programs such as MS Office products, SharePoint, Adobe Acrobat, or similar software.)
- Interacting and communicating with internal and/or external business partners on a variety of issues/topics
- Creating, maintaining, and distributing reports that provide vital information to internal/external business partners
- Conducting research, analysis and/or making recommendations to management (i.e., reviewing and recommending policy and procedure changes; independently reviewing materials and assigning importance, process improvements/efficiencies, etc.)
How To Apply
Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application.
Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here . For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here . The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.
Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.
Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Vicki Kaul at vicki.kaul@dot.wi.gov or 608-261-6302. For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.
Deadline to Apply
All application materials must be received by 11:59 p.m. CST on January 30th, 2024.
