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Form of work
SalaryOverview:
Preferred Qualifications:
The Tufts University Advancement Division (UA) is a comprehensive development and alumni relations enterprise with a staff complement of approximately 200 full-time employees. Functional units within UA include development/fundraising, alumni relations, stewardship and donor relations, special events, gift processing, research and prospect management, gift planning, corporate and foundation relations, campaign management, and information systems and management.
What You'll Do: The Executive Assistant supports the work of the Vice President, Executive Director University Advancement and other senior advancement staff by carrying out complex executive administrative duties which include: managing and prioritizing a high volume of meeting requests on a very complicated, executive-level calendar; assisting in managing and prioritizing communications with internal and external constituencies; organizing and planning logistics of meetings, retreats, and other larger events; editing, proofreading, and composing correspondence and reports; participating in or leading assigned projects for the office; and organizing and planning complex and worldwide travel arrangements. Other duties as assigned.
Essential Functions Include
Manages and prioritizes executive’s schedule of meetings, including managing high volume of overlapping requests.- Prepares agendas and other materials (some confidential) for meetings.
- Drafts and refines correspondence and other communications.
- Participates in and manages special projects as required.
- Monitors the VP budget and ensures expenses are within prescribed budget.
- Other duties as assigned.
Basic Requirements:
Associate’s Degree or equivalent- 3-5 years of related professional experience
- Superior written and oral communications skills
- Ability to work with confidential information and data
- Strong interpersonal skills
- Experience with databases
- Proficiency with Microsoft office- especially Excel and PowerPoint
- Experience managing budgets
Preferred Qualifications:
Bachelor’s Degree- Experience in a not-for-profit or university setting.
