Executive Assistant To The Superintendent And School Board

Position Type:
Administration
Date Posted:
11/30/2023
Location:
Educational Services Center
Date Available:
ASAP
Closing Date:
Until Filled
District:
Bloomington Public Schools Position:
Executive Assistant to the Superintendentand School Board
Effective Date:
January 2, 2024
Hours:
8 hours per day, 12 months, occassional evening work is required
Required Education/Experience:
Minimum of five to seven years administrative support and/or managerial experience, Two
year post-secondary degree or equivalent in a field related to the skills defined for this
position preferred.
Responsibilities:
Under the direction of the Superintendent, the Executive Assistant is responsible for providing
high level, confidential, and administrative support functions for the Superintendent and the
School Board. Duties and responsibilities of the position include assisting in the development
and assembly of Board meeting agendas and Superintendent meeting agendas, attending all
board meetings, taking and publishing minutes and resolutions; screening calls and visitors;
managing the Superintendent's calendar; and providing assistance in resolving and addressing
routine issues and problems not requiring the attention of the Superintendent; providing
coordination and assistance in scheduling workshops, making travel arrangements, or
arrangements for meetings and events; and for maintaining and organizing the records and files
(e.g. District policies, expulsion/student discipline) within the Superintendent's Office.
This classification differs from other positions assigned to the Administrative Assistant
classification series in that the requirements of the job involve extensive knowledge of District
administrative policies, school functions, operations and election activities, and considerable
tact and discretion in dealings with District personnel, the public, and elected officials
concerning matters of confidentiality, data privacy, board and parliamentary
procedures/Robert's Rules of Order

• Assists the Superintendent in general administrative operations.
• Develop and process confidential data and information regarding district operations, negotiations, and personnel management.
• When appropriate, interpret district policies, guidelines, and directives to staff, administration and the public.
• Act as direct liaison to the Board of Education in the absence of the Superintendent when immediate Board action is required.
• Acts as liaison for the School Board in community contacts.
• Performs administrative work of a high level with minimal direction and supervision.
• Prioritizes, composes, edits and formats documents on own initiative or when directed
• Compiles, screens and prioritizes incoming correspondence and telephone calls for the
• Superintendent and Board of Education.
• Maintains diplomatic and helpful manner when dealing with the public, district staff and Board of Education.
• Identifies concerns, problems and complaints and provides direct assistance to the public, district staff and Board of Education by explaining policies and/or negotiating solutions.
• Reports regularly to the Superintendent on any developments or problems within the district requiring the Superintendent's awareness or action.
• Coordinate and participate in when appropriate, and record minutes of Superintendent's administrative team meetings.
• Establish and maintains the filing system of the Superintendent and the Board of Education.
• Maintains an up-to-date policy book for the district and assures that procedures are established for dissemination of new policies.
• Develops and maintains a budget for the office of the Superintendent
• Minnesota notary
• Proficient use of technology including Google Apps, AdobePro, and internet based programs

APPLICATION DEADLINE: Until Filled
Submit online application, cover letter, transcripts and resume by clicking on the "Apply"
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