Address
Form of workSalary: $38,516.00 - $67,404.00 Annually
Location : Wilson County, NC
Job Type: Permanent Full-Time
Job Number: 24-04000
Department: Dept of Public Instruction
Division: Academic Svcs & Instructional Support
Opening Date: 03/15/2024
Closing Date: 3/29/2024 5:00 PM Eastern
Job Class Title: Administrative Specialist II
Position Number: 60039129
Salary Grade: NC09
Recruitment Range: $38,516-$49,927
Description of Work
This is an anticipated vacancy.
The Eastern North Carolina School for the Deaf (ENCSD) is a state school serving the 54 easternmost counties that provides a specialized learning environment for deaf and hard of hearing students, kindergarten through 12th grade, following a typical school calendar. The ENCSD offers students an academic setting with standards-based instruction, low classroom ratios, career and vocational skills development, current technology, and an overall accessible environment for learning through American Sign Language. The ENCSD seeks to promote both intentional and experiential learning to provide continued advancement in student academic achievement and social/emotional well-being.
The major purpose of this position is to provide clerical/secretarial services to the School Director. This position is responsible for managing School Director's calendar, answering phone, and taking messages, scheduling meetings, scheduling conference calls, attending meetings and taking minutes to be distributed, typing minutes and correspondence, filing and keeping notebooks on important information for easy access, completing travel authorization forms & reimbursement forms, scheduling use of state vehicle for School Director.
This position works Monday through Friday, 8:00 am - 4:30 pm, 12-month position. Flexible hours may be required as needed by the School calendar or the needs of the program or students.
ESSENTIAL DUTIES:
Daily contact with supervisor concerning duties to be performed daily or weekly
Create and prioritize daily tasks and plan work schedule
Screens and greets visitors, staff, and students
Compiles and maintains paperwork for the School Director
Schedules meetings for the School Director
Schedules meetings for staff and students to see the School Director
Make phone calls as deemed by the School Director
Takes notes/minutes at all meetings, types and disseminates minutes
Assist with reports requested regarding school and students
Performs and completes other specific work projects or related duties assigned by the School Director
Handles all flight arrangements for Director and visitors
Composes letters or memos to staff, parents, outside agencies, etc., when requested by the Director. May be written or verbal request.
Developed and maintains Organization Chart of staff
Proofreads and re-words documents as needed
Maintains files by subject and reorganization of files as necessary
Spreadsheets are very important for this position to keep data and reports updated
Maintains in-coming and out-going mail, opening, dating and placing in the order of importance for the Director
Types work-orders for repairs and requisitions for purchases as needed
Creates acknowledgment correspondence and thank you notes for donations
This position has daily contact with a variety of staff in most departments in this agency
Has personal contact with staff when scheduling appointments with the Director, scheduling meetings for the Director
This position has contact with the general public when answering the phone or answering questions from outsiders concerning the School, its function and procedures and when necessary, referring questions to the appropriate personnel
Public contact also includes scheduling meetings and greeting visitors
This position maintains all active graduate and former student records, which upon request and with proper authorization, must copy and mail to the appropriate person or school
Back-up for switchboard as needed
Assist with scheduling staff development
Knowledge, Skills and Abilities / Competencies
Demonstrated knowledge in the performance of administrative tasks. Such task includes interpreting information to others and conveying information through media, utilizing modern office equipment and other relevant technology and skill in presenting ideas and information effectively in written form.
Management will give preference to applicants who have at least 3 years previous experience working in an administrative role in a school/educational setting, or applicants who have 3 years' experience working as an Assistant to an Executive Leadership position, a CEO or Company President.
Management will also give preference to individuals who possess the skill of communicating effectively using American Sign Language.
Minimum Education and Experience Requirements
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Management will give preference to applicants who possess skill in communicating using American Sign Language and have previous experience working in a school administrative assistant role.
Supplemental and Contact Information
The ENCSD offers students an academic setting with standards-based instruction, low classroom ratios, career and vocational skills development, current technology, and an overall accessible environment for learning through American Sign Language. A boarding program is available for enrolled students residing outside of Wilson County. The ENCSD seeks to promote both intentional and experiential learning to provide continued advancement in student academic achievement and social/emotional well-being.
All applicants must complete and submit a state application for employment by 5:00 pm on the closing date or the application will be deemed untimely and will not be processed. This includes paper application submissions.
The Eastern NC School for the Deaf selects applicants for employment based on an appropriate licensing, job-related knowledge, skills, and abilities without regard to race, color, gender, national origin, religion, age, disability, political affiliation or political influence.
Degrees must be from an appropriately accredited institution.
Pre-employment drug testing and criminal background checks are required for all positions at Eastern NC School for the Deaf.
Applicants seeking Veteran's Preference for employment with State Government must attach either a Form DD-214.
Applicants seeking National Guard preference must attach an NGB 23A (RPAS) if they are a current member of the NC National Guard. If an applicant is a former NC National Guard Member who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22 along with their State application.
Applicants with degrees not conferred at a United States college or university must attach a degree verification that their degree is equivalent to a similar degree form a US institution.
Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) and/or applicants who do not have access to submit an application online, can submit their application via mail or by fax. All paper applications should indicate the position number and job title in the section "Jobs Applied For". A NC State paper application:
Fax #: 252-234-1145
Mailing address:
Eastern NC School for the Deaf
1311 US HWY 301 South
Wilson, NC 27893
Email contact:
In order to receive credit for work history and credentials, the applicant must list the information on the online application under the Work Experience section; specifically,"Duties Summary".Any information omitted from the application cannot be considered for qualifying credit. Attached resumes, cover letters and reference information will not be used for screening for qualifying credit or in lieu of a completed application. "See Resume" or "See Attachment" on a submitted application instead of a completed application with detailed work duties, will not be accepted.
To check the status of an application, please log in to your NC Government Jobs Opportunities account and click on the applicant profile and chose "Applications". For a general application status, the page will show all statuses to the right of the job under "Submitted". For detailed application history for a particular job, click on "history" see your Step Evaluation Progression. It is not necessary to contact the Eastern NC School for the Deaf Human Resources Office to check the status of an application. Upon the closing date, applications are "Under Review". Continuous recruitment positions (vacancy announcements that do not have a closing date) are reviewed weekly.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please login to your account.
Please refrain from submitting multiple applications. For technical issues with your application, please call the NEOGOV Help Line at 877-204-4442. Or, for technical issues with your Government Jobs applicant account, please call their Help Line at 855-524-5627.
For more information, please contact the Eastern NC School for the Deaf Human Resources Department at 252-206-7362.
NOTE: For temporary, contract or other supplemental staffing appointments:
There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
Do you have 3 years experience working in an administrative role in a school/ educational setting or 3 years experience working as an Assistant to an Executive Leadership position?
02
Do you possess the skill of communicating effectively using American Sign Language?
Required Question
Location : Wilson County, NC
Job Type: Permanent Full-Time
Job Number: 24-04000
Department: Dept of Public Instruction
Division: Academic Svcs & Instructional Support
Opening Date: 03/15/2024
Closing Date: 3/29/2024 5:00 PM Eastern
Job Class Title: Administrative Specialist II
Position Number: 60039129
Salary Grade: NC09
Recruitment Range: $38,516-$49,927
Description of Work
This is an anticipated vacancy.
The Eastern North Carolina School for the Deaf (ENCSD) is a state school serving the 54 easternmost counties that provides a specialized learning environment for deaf and hard of hearing students, kindergarten through 12th grade, following a typical school calendar. The ENCSD offers students an academic setting with standards-based instruction, low classroom ratios, career and vocational skills development, current technology, and an overall accessible environment for learning through American Sign Language. The ENCSD seeks to promote both intentional and experiential learning to provide continued advancement in student academic achievement and social/emotional well-being.
The major purpose of this position is to provide clerical/secretarial services to the School Director. This position is responsible for managing School Director's calendar, answering phone, and taking messages, scheduling meetings, scheduling conference calls, attending meetings and taking minutes to be distributed, typing minutes and correspondence, filing and keeping notebooks on important information for easy access, completing travel authorization forms & reimbursement forms, scheduling use of state vehicle for School Director.
This position works Monday through Friday, 8:00 am - 4:30 pm, 12-month position. Flexible hours may be required as needed by the School calendar or the needs of the program or students.
ESSENTIAL DUTIES:
Daily contact with supervisor concerning duties to be performed daily or weekly
Create and prioritize daily tasks and plan work schedule
Screens and greets visitors, staff, and students
Compiles and maintains paperwork for the School Director
Schedules meetings for the School Director
Schedules meetings for staff and students to see the School Director
Make phone calls as deemed by the School Director
Takes notes/minutes at all meetings, types and disseminates minutes
Assist with reports requested regarding school and students
Performs and completes other specific work projects or related duties assigned by the School Director
Handles all flight arrangements for Director and visitors
Composes letters or memos to staff, parents, outside agencies, etc., when requested by the Director. May be written or verbal request.
Developed and maintains Organization Chart of staff
Proofreads and re-words documents as needed
Maintains files by subject and reorganization of files as necessary
Spreadsheets are very important for this position to keep data and reports updated
Maintains in-coming and out-going mail, opening, dating and placing in the order of importance for the Director
Types work-orders for repairs and requisitions for purchases as needed
Creates acknowledgment correspondence and thank you notes for donations
This position has daily contact with a variety of staff in most departments in this agency
Has personal contact with staff when scheduling appointments with the Director, scheduling meetings for the Director
This position has contact with the general public when answering the phone or answering questions from outsiders concerning the School, its function and procedures and when necessary, referring questions to the appropriate personnel
Public contact also includes scheduling meetings and greeting visitors
This position maintains all active graduate and former student records, which upon request and with proper authorization, must copy and mail to the appropriate person or school
Back-up for switchboard as needed
Assist with scheduling staff development
Knowledge, Skills and Abilities / Competencies
Demonstrated knowledge in the performance of administrative tasks. Such task includes interpreting information to others and conveying information through media, utilizing modern office equipment and other relevant technology and skill in presenting ideas and information effectively in written form.
Management will give preference to applicants who have at least 3 years previous experience working in an administrative role in a school/educational setting, or applicants who have 3 years' experience working as an Assistant to an Executive Leadership position, a CEO or Company President.
Management will also give preference to individuals who possess the skill of communicating effectively using American Sign Language.
Minimum Education and Experience Requirements
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Management will give preference to applicants who possess skill in communicating using American Sign Language and have previous experience working in a school administrative assistant role.
Supplemental and Contact Information
The ENCSD offers students an academic setting with standards-based instruction, low classroom ratios, career and vocational skills development, current technology, and an overall accessible environment for learning through American Sign Language. A boarding program is available for enrolled students residing outside of Wilson County. The ENCSD seeks to promote both intentional and experiential learning to provide continued advancement in student academic achievement and social/emotional well-being.
All applicants must complete and submit a state application for employment by 5:00 pm on the closing date or the application will be deemed untimely and will not be processed. This includes paper application submissions.
The Eastern NC School for the Deaf selects applicants for employment based on an appropriate licensing, job-related knowledge, skills, and abilities without regard to race, color, gender, national origin, religion, age, disability, political affiliation or political influence.
Degrees must be from an appropriately accredited institution.
Pre-employment drug testing and criminal background checks are required for all positions at Eastern NC School for the Deaf.
Applicants seeking Veteran's Preference for employment with State Government must attach either a Form DD-214.
Applicants seeking National Guard preference must attach an NGB 23A (RPAS) if they are a current member of the NC National Guard. If an applicant is a former NC National Guard Member who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22 along with their State application.
Applicants with degrees not conferred at a United States college or university must attach a degree verification that their degree is equivalent to a similar degree form a US institution.
Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) and/or applicants who do not have access to submit an application online, can submit their application via mail or by fax. All paper applications should indicate the position number and job title in the section "Jobs Applied For". A NC State paper application:
Fax #: 252-234-1145
Mailing address:
Eastern NC School for the Deaf
1311 US HWY 301 South
Wilson, NC 27893
Email contact:
In order to receive credit for work history and credentials, the applicant must list the information on the online application under the Work Experience section; specifically,"Duties Summary".Any information omitted from the application cannot be considered for qualifying credit. Attached resumes, cover letters and reference information will not be used for screening for qualifying credit or in lieu of a completed application. "See Resume" or "See Attachment" on a submitted application instead of a completed application with detailed work duties, will not be accepted.
To check the status of an application, please log in to your NC Government Jobs Opportunities account and click on the applicant profile and chose "Applications". For a general application status, the page will show all statuses to the right of the job under "Submitted". For detailed application history for a particular job, click on "history" see your Step Evaluation Progression. It is not necessary to contact the Eastern NC School for the Deaf Human Resources Office to check the status of an application. Upon the closing date, applications are "Under Review". Continuous recruitment positions (vacancy announcements that do not have a closing date) are reviewed weekly.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please login to your account.
Please refrain from submitting multiple applications. For technical issues with your application, please call the NEOGOV Help Line at 877-204-4442. Or, for technical issues with your Government Jobs applicant account, please call their Help Line at 855-524-5627.
For more information, please contact the Eastern NC School for the Deaf Human Resources Department at 252-206-7362.
NOTE: For temporary, contract or other supplemental staffing appointments:
There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
Do you have 3 years experience working in an administrative role in a school/ educational setting or 3 years experience working as an Assistant to an Executive Leadership position?
- Yes
- No
02
Do you possess the skill of communicating effectively using American Sign Language?
- Yes
- No
Required Question
