Address
Form of workRole Summary/Purpose:
Proactively provide a range of Executive administrative support for the GEVernovaChief Procurement Officeras well as coordination / support, as needed, for the Sourcing staff/ Senior Leadership team members. Independentlyexecuteall assigned responsibilities andeffectivelybalance theneeds of multiple individuals.Operate as part of a team thatworks together andprovidesback-up support to other administrative staffas needed.
Essential Responsibilities:
Proactively support the assigned leader and team by independentlyexecutingall responsibilitieswhilesuccessfullybalancing the needs of multiple Sourcing staff/ Senior Leadership team members
Prioritize, maintain, and organize extensive and complexcalendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses. Work with others to organize meetings with multiple attendees across different geographic locations inthemost efficient way
Manage Annual Engagement Matrix including: 1:1 mentor, leadership team, Sourcing Council, and other rhythmic meetings as required
Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and suggest adjustments
Maintain distribution list, craft communication for organizational announcements, draft and manage social media posts (Linked IN0 in partnership with Comms team
Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed
Schedule, plan and organize all event planning for monthly supplier conferences as well as regional conference with 15-200 suppliers; travel with as appropriate
Manage a range of general administrative services including: documentation management/file set up and maintenance, invoice processing, etc.
Anticipate, identify,analyzeand solve issues/conflicts independently and discretely
Manage Workday transactions in coordination with HR partner
Communicateprofessionallywith internal and external persons, at times acting as first point of contact to{functional leader}and/or staffmakinginteractions positive experiences
Handle confidential data and matters discreetlyand professionally
Create and manage purchase orders as needed; manage outgoing shipments as needed
Maintain gratitude plan with communications for moments that matter (ie birthdays, anniversaries, major life events for team)
Work as a team player with other assistants and teams
Special projects as required
Qualifications/Requirements:
Bachelor's degree orHigh School diploma andfiveyears' work experience, or equivalent experience/ knowledge
Minimumthreeyears' experience in event planning, administrative support, or complex project management or equivalent experience
Ability to successfully organize and execute details in a fast-paced, ever-changing, environment
Ability to successfully manage competing priorities
Highly results driven with exceptional follow through
Desired Characteristics:
Outstanding interpersonal skills
A collaborative teamplayeryet able to work independently
Compensation Grade
OTHSALEmployment Type: ["OTHER"]
