Executive Assistant

Under the direction of the Executive Director (CEA 3), the Executive Assistant provides staff assistance on sensitive departmental or program issues; provides administrative assistance and secretarial support; provides office management, supervisory and other staff and office supplies; and does other related work. This position also provides functional supervision of 3 Executive Secretaries and 1 Office Technician assigned to the Executive Office.
You will find additional information about the job in the Duty Statement .
Working Conditions
The employee is required to work any shift and schedule in a variety of settings throughout the hospital and may be required to work overtime and float to other work locations as determined by the operational needs of the hospital. All employees are required to have an annual health review and repeat health reviews whenever necessary to ascertain that they are free from symptoms indicating the presence of infection and are able to safely perform their essential job duties.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• EXECUTIVE ASSISTANT

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position DetailsJob Code #:
JC-406657
Position #(s):
437-500-1728-001
Working Title:
EXECUTIVE ASSISTANT
Classification:
EXECUTIVE ASSISTANT$4,125.00 - $5,317.00
# of Positions:
1
Work Location:
Fresno County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
Service Employees International Union (SEIU) - Bargaining Units 1, 3, 4, 11, 14, 15, 17, 20 and 21
DSH-Coalinga opened in 2005 and began treating forensically committed patients, mostly of which are sexually violent predators. It is a self-contained psychiatric hospital constructed with a security perimeter. California Department of Corrections and Rehabilitation (CDCR) provides perimeter security as well as transportation of patients to outside medical services and court proceedings.
Department Website: https://www.dsh.ca.gov/Coalinga
Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

To be considered for this Job Opportunity, applicants must have permanent civil service status, be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. IF YOU DO NOT HAVE ELIGIBILITY, YOU MUST TAKE THE EXAM. Please visit the CalHR website to find information on the Executive Assistant Exam (Exams scores must be posted before the Final Filing Date).
The Executive Assistant Official Exam Bulletin link is below:
Executive Assistant bulletin (ca.gov)
SPECIAL DISCLAIMER:
This advertisement will be used for this and other vacancies that may occur during this posting, and future Permanent Full-time and/or Limited Term Full-time vacancies that may occur at the Department of State Hospitals during this posting.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/9/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of State Hospitals - Coalinga
Attn: Human Resources - Exams & Hiring Unit
P.O. Box 5002
Coalinga , CA 93210-5002
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of State Hospitals - Coalinga
Human Resources - Exams & Hiring Unit
24511 W. Jayne Ave
Coalinga , CA 93210-5002
08:00 AM - 04:30 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
BenefitsThe State of California offers a comprehensive benefits package. Details can be found on the California Department of Human Resources website: http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx .
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dsh.ca.gov/Coalinga
Human Resources Contact:
Natalie Osekowsky
(559) 935-6857
natalie.osekowsky@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Human Rights
(916) 573-2727
dsh.eeo@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.