- Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans.
- Prioritizes and follows up on incoming issues and concerns addressed to the Regional Managing Principal, including those of a sensitive or confidential nature.
- Works closely and effectively with the Regional Managing Principal to keep them well informed of upcoming commitments and responsibilities.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
- Assists in coordinating the agenda of senior management team meetings and off-sites.
- Oversees all practical arrangements for executive meetings, (room arrangements, catering needs, etc.).
- Manages the day-to-day operations of the office.
- Receives and interacts with incoming visitors, clients and guests.
- Interacts with internal staff at all levels.
- Assists with various HR matters and other duties as assigned.
- Poised and confident individual with excellent communication skills.
- Must be able to effectively prioritize multiple tasks, meet short deadlines and take direction well.
- Must be able to coordinate multiple schedules and produce accurate work despite frequent interruptions.
- Possess the ability to perform assigned duties with minimum supervision.
- Have strong attention to detail and accuracy.
- Must be able to adapt and function well in fast-paced environment.
- Must be able to maintain confidentiality at all times and with unquestionable integrity.
- Ability to build strong professional relationships with stakeholders, including staff and external partners.
- Demonstrated proactive approaches to problem solving, with strong decision-making capability.
- High emotional maturity.
- Ability to perform well within a team as well as independently.
- Advanced proficiency in Microsoft Office.
- 3+ years of experience supporting Executive and C-Suite professionals, required; 5+, preferred.
- Bachelor’s Degree, preferred.
- Experience handling sensitive and confidential matters.
To learn more, visit: www.onedigital.com/careers