Executive Assistant

The Executive Assistant is responsible for providing support to the President & CEO (CEO) and Chief Operating Officer (COO) in daily administrative functions of the Association Office as well as assume responsibility for the overall operation of the Association office. The Executive Assistant will help other areas of the organization as needed and work collaboratively with all other departments. As a representative of the Association office, and of the organization, it is required that the Executive Assistant perform the essential functions of the job in a professional manner, with a positive attitude. The ideal candidate should be able to work independently with little or no supervision and have experience in handling a wide range of administrative and executive support-related tasks.

Key Responsibilities

Administrative Support:

• Manage complex calendars, schedules and coordination of travel arrangements.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Handle inquiries and communications with internal and external stakeholders.

Meeting Coordination:

• Organize and coordinate meetings, and events, ensuring seamless execution.
• Prepare meeting materials, agendas, and minutes.

Information Management:

• Maintain and organize confidential files, documents, and databases.
• Assist in the preparation and distribution of reports and other relevant information.

Communication and Collaboration:

• Act as a liaison between Board Members and Senior Leadership Team.
• Foster positive relationships with both staff and residents of the community.

Knowledge & Skills Required:

• Proven experience as an Executive Assistant or in a similar role.
• Strong organizational and time-management skills, with keen attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Ability to handle sensitive information with confidentiality and discretion.
• Must sincerely respect the aged and be informed of issues related to ageism.

Education and Experience:

• Must have high School Diploma (or equivalent) OR prior secretarial, administrative or office experience. (Or any combination of the prior)
• Proven experience as an Executive Assistant or in a similar role is a plus.

Job Type: Full-time

Pay: $71,037.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Rye, NY 10580: Relocate before starting work (Required)

Work Location: In person