Executive Assistant

Executive Assistant

As an Executive Assistant in the private jet sector, your role will encompass diverse responsibilities, including overseeing executive calendars, arranging travel logistics, managing confidential information, and engaging with high-profile clients.

This role is pivotal for C-Suite executives within an internationally operating private jet charter company. The organization is renowned for delivering unparalleled charter and management services to a discerning clientele. It presents an excellent opportunity for individuals who thrive on managing diverse responsibilities. In this position, you will provide support to the CEO and COO in both their professional and personal pursuits. The ideal candidate should possess outstanding communication skills, an unwavering attention to detail, and the ability to thrive in a dynamic work environment. We seek a proactive and adaptable professional capable of anticipating the needs of the executive team, contributing to overall efficiency, and fostering the success of the organization.

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Opportunities for Growth:

Explore opportunities for personal and professional development. Embrace the chance to take on more responsibilities and advance your career, ensuring a dynamic and non-monotonous work environment.

Networking Opportunities:

Interact with a diverse range of individuals, fostering valuable professional connections.

Insight into Different Industries:

Gain a deep understanding of the dynamic and thrilling realm of Private Jet Charter and Management.

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How you can expect to spend your time:

• Executive Support:
• Provide high-level administrative support to executives.
• Ensure seamless operations and efficient communication.

• Travel Coordination:
• Arrange complex travel itineraries, accommodations, and ground transportation.
• Manage travel logistics for both the executive team and clients.

• Calendar Management:
• Maintain and organize executive calendars.
• Schedule meetings, appointments, and ensure timely follow-ups.

• Confidentiality:
• Handle sensitive information discreetly.
• Prioritize confidentiality in all tasks.

• Communication Hub:
• Act as a liaison between executives, internal teams, and external stakeholders.
• Ensure effective communication channels are established and maintained.

• Document Management:
• Prepare, edit, and organize documents, presentations, and reports.
• Facilitate the review process for executives.

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Supporting Executives:

Enhancing the daily lives of executives and clients by managing personalized shopping and overseeing day-to-day errands with utmost attention and care.

Personal Concierge:

Manage personal matters, encompassing travel arrangements, family events, and personal appointments, ensuring a harmonious integration of professional and personal support.

Calendar Mastery:

Efficiently manage executive calendars, balancing business commitments with personal engagements to optimize their time.

Communication Maestro:

Act as a central point of contact between executives and external parties, maintaining clear and effective communication channels.

Confidentiality Champion:

Manage confidential information discreetly, ensuring confidentiality is maintained in both business and personal matters.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Executive administrative support: 1 year (Preferred)

Ability to Relocate:

• Farmingdale, NY: Relocate before starting work (Required)

Work Location: In person