Executive Assistant

Executive Assistant/Human Resources Manager

General Summary

Performs administrative duties for the General Manager. Manages and administers a variety of professional level human resources activities including employment, compensation, benefits, payroll, cybersecurity manual, safety and recordkeeping to ensure compliance with regulations. Develops and implements policies and procedures.

Essential Job Functions

• Provide high-level administrative support and assistance while handling routine questions and requests, scheduling and executive mail, email and phone correspondence that could be time-sensitive and confidential in nature.
• Assist with special projects by compiling information, performing research and summarizing data for presentations.
• Prepare board meeting materials and capture board meeting minutes.
• Schedule travel arrangements and secure itineraries for executives.
• Partner with the leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
• Provide support and guidance to the leadership team and other company staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in a delicate circumstance such as providing reasonable accommodations, investigating allegations, and terminations.
• Analyze trends in compensation and benefits; research and propose competitive base and incentive programs to ensure the organization attracts and retains top talent.
• Create learning and development programs and initiatives that provide internal development opportunities for employees.
• Oversee and maintain the company performance system and compensation structure.
• Manages employment-related activities including recruiting, hiring, orientation, disciplinary actions and terminations to ensure compliance with state and federal regulations affecting employment.
• Maintain job descriptions, coordinates performance review process with managers, coordinates pay increase implementation and benefit enrollments.
• Administer employee benefits programs. Coordinates with vendors and facilitates open enrollment. Resolves escalated benefits questions and issues by conferring with vendors and employees as needed.
• Maintain employee records per federal guidelines.
• Develop and implement human resource policies and procedures in accordance with changes in regulations. Maintain and update employee handbook.
• Maintain HRIS system and produce various census, compensation and organizational reports as needed.
• Monitor worker's compensation claims and coordinate correspondence and contact between employee and insurance carrier. Updates OSHA reports as appropriate.
• Maintain company Safety manual and assist company safety committee.
• Perform the payroll function and file and pay the appropriate payroll taxes and W-2's.
• Routinely perform a wide variety of supportive duties.

Knowledge, Skills and Abilities

• Knowledge of human resources principles and practices.
• Knowledge of state and federal human resource laws and regulations.
• Knowledge of employee benefits plan and benefits claim process.
• Knowledge of OHSA annual training requirements.
• Knowledge of company policies and procedures.
• Knowledge of management principles and practices.
• Knowledge of company products and services.
• Knowledge of payroll principles and practices.
• Skill in operating office equipment.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Skill in handling sensitive situations in a professional manner.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to organize and prioritize multiple work assignments.
• Ability to pay close attention to detail.
• Ability to make sound decisions using information at hand.
• Ability to create a team environment and sustain employee morale.
• Strong analytical and problem-solving skills.