Your Day to Day
- Provide administrative support to both Sales executives and sales enablement teams
- Maintain frequently changing calendars and coordinate all aspects of confidential executive level appointments, meetings, receptions, town halls, video conferences and live meetings.
- Communications coverage, screen calls with diplomacy, determine need for immediate attention or relay messages.
- Arrange video-based meetings including multi location video conferences and other technology needs in advance of the meeting
- Coordinate global/domestic travel itineraries and manage timely processing of expenses
- Manage multiple competing priorities daily and execute within guidelines set, take initiative to assist as issues arise and find/proposed solutions to problems as they arise.
- Acts as “gatekeeper” role, creating win-win situations for direct access to the executives & office.
- Composing and preparing correspondence (presentations, memos, emails) on request.
- Research, extract and compile data for the team on routine and special projects.
- Respond to routine requests for information from external and internal sources.
- Coordinate team calendar, meeting locations, meals and dinners for department off-sites and meetings.
- Process invoices, organize and maintain filing system and orders office supplies.
- Must communicate in professional manner with members of the department, and remainder of organization.
- Responsible for the administrative on-boarding/off-boarding of department employees.
- Other responsibilities, as assigned by EVPs or other senior leaders in the department.
- Bachelor’s degree or equivalent experience
- Minimum 5 years of experience in an Executive Assistant or equivalent role/experience
- Experience with Word, Excel, PowerPoint
- Employment/education will be verified
- Applicants must be currently authorized to work in the United States on a full-time basis
- Must be willing to work from office in New York, NY (onsite)
- Must be willing and able to be available for requests / work outside of traditional business hours
TelevisaUnivision believes that a happy, well-balanced employee is what makes our culture thrive. We offer a wide selection of perks and benefits including PTO; tuition reimbursement; wellness and employee support programs; 401K; and life and other insurance plans. This is all in addition to our comprehensive and competitive health benefits package featuring medical, dental and vision coverage options.