Project Coordinator 2

Overview
The Physical and Computational Sciences Directorate (PCSD) researchers lead major R&D efforts in experimental and theoretical interfacial chemistry, chemical analysis, high energy physics, interfacial catalysis, multifunctional materials, and integrated high-performance and data-intensive computing.
PCSD is PNNL's primary steward for research supported by the Department of Energy's Offices of Basic Energy Sciences, Advanced Scientific Computing Research, and Nuclear Physics, all within the Department of Energy's Office of Science.
Additionally, Directorate staff perform research and development for private industry and other government agencies, such as the Department of Defense and NASA. The Directorate's researchers are members of interdisciplinary teams tackling challenges of national importance that cut across all missions of the Department of Energy.
Responsibilities
The Physical Sciences Division (PSD) and the Basic Energy Sciences Sector within the Pacific Northwest National Laboratory are currently seeking a Project Coordinator. The primary responsibilities are to provide business development and support project management for colleagues in the Physical and Computational Science Directorate Sciences group. This position serves as the key resource to the group managers and technical staff to ensure objectives are achieved and carried out consistently in the following areas: business and program management, contracts, finance, quality assurance, acquisitions, and sales. Routine external contacts include staff at DOE Headquarters and other clients, as well as vendors and collaborators at universities.

• Support projects and LDRD funding throughout their life cycle from the proposal stage to the performance of the work and delivery of the product to close out. These are primarily PI led projects falling within the Office of Science, Basic Energy Sciences portfolio. Many of the projects involve subcontracting with university collaborators and large procurements, requiring that the candidate be a TOR Level 1. The successful candidate will see opportunities and risks associated with projects; identify and implement process improvements and provide alternative solutions to complex problems.
• Coordinate the proposal process including; finalizing statements of work, preparing cost proposals and budget justifications, drafting prep and risk documents, preparing current and pending support documents, creating biosketch files for key staff, coordinating the completed proposal package with the Project Manager and the Contracts Specialist, obtaining necessary approvals, and coordinating and participating in proposal management meetings. The submittals will primarily be entered into the Portfolio Analysis and Management System (PAMs) and Grants.gov.
• In support of the technical teams within the Physical and Computational Science Directorate group, generates baseline FTE and budget requests for the annual business planning process, and analyzes group overhead expenditures and impacts of budget changes.
• This position will also have delegated business approvals from the group managers and team leads, including time billing forms, requisitions, P-cards, and travel expense reports.
• Provide support for overall business management for the Physical and Computational Science Directorate Sciences group and projects.
• Proactively participate in a high level of teamwork across a diverse set of staff and activities.
• Become an integrated part of the Project Coordinator team and provide backup to the others as needed.
• Develop, maintain, analyze and provide monthly budget reports to project managers, staff, and external clients.
• Identify potential areas of concern associated with group activities and projects, determine possible solutions and work with appropriate management to resolve.

Assists in daily coordination of project(s) including preparing and maintaining project plans, budgets, and staffing requirements. Tracks progress and identifies/resolves obstacles. Communicates to internal and external clients. Prepares purchase requisitions (PRs) and tracks procurements and service contracts throughout lifecycle. Supports business office in setting up financial structures, work breakdown structures, and maintains financial integrity. Has knowledge of a wide-range of PNNL business systems. May perform some administrative tasks such and arranging meetings, developing agendas and preparing progress reports.
Qualifications
Minimum Qualifications:

• BS/BA and 2 years of relevant experience -OR-
• MS/MA or higher -OR-
• AA and 12 years of relevant experience -OR-
• HS/GED and 14 years of relevant experience

Preferred Qualifications:

• Take initiative and apply a proactive approach to tracking operational, contractual, financial and business management requirements and financial status for all assigned projects.
• Proficient in Microsoft Excel, Access, Word, Outlook, and PowerPoint, and possess the experience and ability to learn a wide variety of PNNL support systems (i.e., Proposal Pricing System, Electronic Prep and Risk System, Oracle Purchasing and Expense System, Project Portfolio Management and Business Intelligence).
• Possess outstanding organizational skills, the ability to prioritize and take ownership for commitments and action items while working independently.
• Ability to work in a fast-paced environment with multiple interruptions while maintaining an approachable stance.
• Build and maintain understanding of the constantly evolving needs and sensitivities of colleagues.
• Possess a proven understanding of government contracting principles as well as finance and accounting principles.
• Use discretion and good judgment to resolve issues and positively interact with a wide variety of PNNL staff and clients of all levels.
• Ability to learn, understand and communicate to others the PNNL and Battelle policies, procedures, organizational structure, and financial, contractual and management systems; DOE organizational structure; institutional relationships; and funding procedures.

Hazardous Working Conditions/Environment
Not applicable.
Additional Information
Not applicable.
Testing Designated Position
This is not a Testing Designated Position (TDP).
About PNNL
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State-the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab's campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
Drug Free Workplace
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
HSPD-12 PIV Credential Requirement
In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.
Mandatory Requirements
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a "country of risk" without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar Rewards
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
* Research Associates excluded.
**Once eligibility requirements are met.
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Minimum Salary
USD $31.25/Hr.
Maximum Salary
USD $46.39/Hr.