Executive Assistant

Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We’re bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world – for our customers, our people, our investors, our communities and the planet we all share.

The Executive Assistant provides broad support, principally administrative tasks. This individual will exercise confidentiality, tact and diplomacy and will have sufficient expertise in their area to appropriately support their executive.  Treating all constituents like clients, with a service-oriented attitude, is a must. This individual may also oversee small projects and have decision making authority/autonomy.

Here’s what you can expect:

Administration

• Organizing schedules, maintaining diaries, arranging travel and accommodation
• Preparing and submitting complex executive level expense reports in an accurate and timely manner with a thorough knowledge of the expense management system
• Supporting administration, composing presentations, drafting reports and assisting with key documents such as business plans which requires working knowledge of Word, PowerPoint and Excel

Leadership

• Managing external relationships and service providers, including regulatory stakeholders and other senior parties requiring highly sensitive handling and communication
• Maintain utmost level of confidentiality in all aspects of work and interaction with executive and others as needed
• Serving as gatekeeper or primary point of contact roles for individuals / division

Events / Sponsorships

• Coordinating activities, events, resources, meetings, services and managing internal and external stakeholders, inclusive of:
• End to end ownership of the sponsorship and Trademark License Agreement process for individuals you support
• End to end ownership of the Gifts & Entertainment Registry “GERs” for individuals you support

Risk Management

• Ensure consistent application of Group Policy and adhere to regulatory, financial, and legal standards to minimise business and reputational risks

For this role, HSBC targets a fixed pay range between $82,600 and $120,000.

The final fixed pay offer will depend on the candidate and a number of variables, including but not limited to, role responsibilities, skill set, depth of experience and education, licensing/certification requirements, internal relativity, and specific work location.

At HSBC, our overall goal is to provide a competitive Total Reward Package, with an appropriate mix of fixed pay, and variable pay, as part of an employee’s overall total compensation and benefits. Variable pay generally takes the form of discretionary, annual awards (sometimes referred to as a “bonus”). Additionally, HSBC offers a wide range of competitive and flexible benefits designed to help you improve your health and well-being, finances, and lifestyle.

In compliance with applicable laws, HSBC is committed to employing only those who are authorized to work in the US. Applicants must be legally authorized to work in the U.S. as HSBC will not engage in immigration sponsorship for this position.

You’ll likely have the following qualifications to succeed in this role:

• You’re a collaborative teammate, but also a self-starter who is able to work independently with an entrepreneurial drive

• Maintain the utmost level of confidentiality in all aspects of work and interaction with their superior/executive and others as needed

• Willingness to work outside of traditional “day shift” hours, which will be covered by overtime compensation policies.

As an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow. We offer a competitive pay and benefits package including a robust Wellness Hub, all in a welcoming, diverse and inclusive work environment.  You will be empowered to drive HSBC’s engagement with the communities we serve through an industry-leading volunteerism policy, a generous matching gift program, and a comprehensive program of immersive Sustainability and Climate Change Initiatives. You’ll want to join our Employee Resource Groups as they play a central part in life at HSBC, including the development of our employees and networking inside and outside of HSBC.  We value difference. We succeed together. We take responsibility. We get it done. And we want you to help us build the bank of the future!

#wayup

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, race, national origin, ethnicity, disability or medical condition, genetic information, military or veteran service, religion, creed, sex, gender, pregnancy, childbirth, caregiver status, marital status, citizenship or immigration status, sexual orientation, gender identity or expression or any other trait protected by applicable law.