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Form of workJob Description
Supports Leadership Team with contract/grant management for all organization programs, daily office management that includes light bookkeeping, coordination of staff meetings, travel, and trainings. Must have excellent communication and interpersonal skills to ensure the ability to engage and interact with staff and community partners. Welcomes and provides onboard support to the Deputy Executive Director.
Essential Job Duties and Responsibilities:
Essential Job Duties and Responsibilities:
· · Supports Executive Director administratively with grant contracts, vouchering and progress report submissions
· Assists with light bookkeeping for Youth Leadership and Development Programs, Soccer Initiatives and Women Residence journal entries into QuickBooks.
· Manage organization’s vendors and vendor agreements, procurement policy, MWBE vendor policy
· Accept and organize check requests and reimbursements for agency operation
· Assist accountant in fiscal organization (copies, filing payments/checks)
· Coordinate agendas per Executive Director instruction and attend all YWCA staff meetings
· Manage schedules for van maintenance and usage between programs
· Oversee van travel, maintenance and insurance policies
· Orders and ensures programs have adequate amounts of supplies and food, cost effectively, with the assistance of program managers
· Manage items related to large donations/clothing, building operations and facilities such as security, maintenance, telephones
· Contribute to an organized system of files and documentation of all buildings operations
· Coordinate holiday events, sponsorship opportunities and giving days with development team
· Manage winter and summer break camps/operational compliance with program managers and Deputy Executive Director
· Other tasks requested by supervisor
Minimum Qualification Standards:
Associate degree in business, public administration, or social science or a related field. Or at least 5 years in office management, supervisory/administrative capacity at a non-profit organization or for-profit corporation.
Special Requirements:
Valid driver’s license
Knowledge, Skills, and Abilities:
To perform this job successfully, an individual must be able to perform ach essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, and Abilities:
To perform this job successfully, an individual must be able to perform ach essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
