Executive Assistant

About Pass Mass:

Pass Mass Agency is an extended IT and Digital Support company that provides businesses with 24/7 online technical support to their most valued customers

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers.

Salary:

$750-$1150 per week

Responsibilities:

• Maintain and refine internal processes that support high-ranking executives company wide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff

• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree

• Flexible schedule
• Health insurance
• Paid time off