Address
Form of workAmazon Internal Audit is a global team that works across all of Amazon's businesses. Through audits, we help protect the company and help drive improvements across Amazon; our work is reported to senior leaders and the Audit Committee of the Board of Directors.
Internal Audit is looking for an Executive Assistant who wants to work in a fast-paced, exciting, growing organization. This is a Seattle based in-office EA role supporting the Chief Audit Executive and overseeing the IA Executive Assistant team that supports multiple Directors and the department.
This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple competing priorities and requests across internal and external stakeholders. A high level of integrity, complete discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the department is important. The ability to be flexible and to change direction at a moment's notice is critical. You must have the ability to communicate well and to manage multiple assignments and people simultaneously.
You will be able to anticipate needs, highly organized, extremely detail oriented, self-motivated, as well as a demonstrated ability to respond effectively to changing workloads and priorities.
Key job responsibilities
• Effectively and proactively support multiple Internal Audit Directors
• Manage complex calendars and scheduling, often spanning multiple locations globally, including meetings senior executives and lines of business across the company
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting action items), including preparation, review, editing of Senior Executive and Board-level documents
• Work successfully in a team environment and build effective working relationships inside and outside the group
• Document meeting minutes of key internal meetings.
• Work closely with the Internal Audit leadership team, Recruiting, Human Resources, Finance and other Executive Assistants to provide support to the department
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Manage domestic and international travel as well as expense reporting
• Management of team space, including moves and reconfiguration, catering and supply orders
• Complete a high volume of tasks and projects quickly with little guidance
• React with appropriate urgency to situations and events that require a quick response or turnaround
About the team
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon's culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren't focused on how many hours you spend at work or online. Instead, we're happy to offer a flexible schedule so you can have a more productive and well-balanced life-both in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we're building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
We are open to hiring candidates to work out of one of the following locations:
Seattle, WA, USA
BASIC QUALIFICATIONS
- 5+ years of Executive Assistant experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
PREFERRED QUALIFICATIONS
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $59,400/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.
