Executive Assistant, Human Resources

Job Title

HR Executive Assistant

Location

Hybrid – Manchester, NH

Summary

The Executive Assistant/HR Associate will be responsible for superior support to the SVP, Chief People Officer, administrative tasks, and coordination of projects supporting a dynamic, forward thinking Human Resources team. This role will report to the SVP, Chief People Officer and is based in our Manchester, NH office in a hybrid-capacity.

Essential Functions

HR Administration, HR Partnership & Communication

• Assist with the execution of department events i.e. teambuilding, lunches, volunteering, etc.
• Coordination of all HR team meetings, processes and projects
• Process invoices for payment and set up new vendors in Navision
• Develop relationships with internal administrative staff to facilitate meeting planning and scheduling
• Communicate and interact with members of the management team
• Provide a bridge for smooth communication between the RiverStone HR team and internal departments, demonstrating leadership to maintain confidentiality, trust and support
• Maintain positive relationships with internal & external business partners and vendors
• Research, prioritize and follow up on incoming issues / concerns / topics
• Monitor and update trackers for new hires, transfers/promotions, terminations, open jobs, and temps.
• Develop and manage presentations needed for the SVP, Chief People Officer
• Internal onboarding/scheduling for new hires
• Manage offboarding process and communications
• Support Diversity, Equity, Inclusion & Belonging initiatives across the business
• Guide leaders, people managers and employees to the appropriate source for queries and requests (including our intranet - The Rivernet, our HRIS systems – Workday & ADP.
• Actively pursue knowledge of the business; business practices, policies, organizational structure, roles and responsibilities to better understand the business and leverage the understanding in your work.

Executive Administrative Support

• Provide seamless calendar management for the SVP, Chief People Officer
• Manage logistics for meetings including organizing agendas, booking meeting rooms/zooms, calendar invites, preparing written materials, managing catering, room setup/cleanup, etc.
• Arrange travel, including itineraries, hotel, car, dining, entertaining
• Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies
• Manage, process and track invoices that go directly to the SVP, Chief People Officer
• Provide organizational and administrative support to RiverStone HR team

Required Skills

• Proactive and uses intuition to anticipate needs for the SVP, Chief People Officer and team
• Strong judgment, professionalism with ability to maintain the highest level of confidentiality
• Ability to maintain composure and effectiveness in a fast paced environment while being professionally assertive when appropriate
• Collaborative, team player with great initiative
• Ability to handle multiple priorities at once with superior organizational skills; fast learner who can navigate process
• Strong verbal and written communication skills
• Strong analytical skills and attention to detail
• Experience and excellence in partnering/customer service working with people of all levels
• Demonstrated ability to embrace differences and partner with others inclusively
• Curious, resourceful and with an entrepreneurial spirit

Organizational

• Creates the environment such that innovative thinking is encouraged and fostered throughout the organization; takes ownership of innovation in their respective areas to ensure ideas are converted into business solutions; encourages calculated risk taking and is willing to accept a reasonable degree of failure as a stepping stone to progress.
• Empowers associates to continuously improve RiverStone’s culture.  Open and receptive to ideas from others to ensure that ideas are implemented and continuously reviewed and rewarded.
• Demonstrates alignment with RiverStone’s Commitments.
• Prioritizes and organizes work in self-directed manner.
• Attains and maintains knowledge of RiverStone organization and employee engagement industry best practices.
• Performs other duties as required, including supporting and coordinating with other department colleagues.

Experience

• 5-10 years of HR or relevant work experience
• Proficient in MS office, specifically Excel, including formulas and functions (ie vlookups, pivot tables, graphs, budgeting etc) and Powerpoint
• Experience with Workday/ADP is a plus, not required

Required Education

BS or BA in Business, Human Resources, Psychology or related field preferred

Travel

n/a 

Work Environment / Physical Demands

This position operates in a professional, collaborative environment and must have the ability to timely produce thorough, accurate work with many competing demands, deadlines, and distractions. The position uses standard equipment such as phones, computers, copiers/printers and filing cabinets. Noise level is moderate. Other Duties (Disclaimer Statement): RiverStone retains the right to change or assign other duties to this position as needed, or other duties or responsibilities may change or be assigned as needed.

Core Competencies

Courage: Doesn’t hold back anything that needs to be said; provides current, direct, complete, and “actionable” positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.

Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.

Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.

Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.

Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.

Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.

Our Competencies for All People Managers:

Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.

Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.

Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit in their team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.

Diversity, Equity, Inclusion & Belonging

RiverStone Resources, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, LGBTQ+, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.

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