Executive Project Assistant

Summary

The Executive Project Assistant is responsible for supporting the Chief Technology Officer in the successful operation of the Technology organization. This individual will provide support across a variety of tasks including on-boarding activities, meeting coordination, travel and expense reporting, training, purchasing, project management, and overall administrative support. The Executive Project Assistant is also responsible for supporting the R&D, Strategic Initiatives, Innovation, Operations, and Quality teams and their respective leaders as direct reports to the CTO.

Primary Responsibilities

• Provide executive-level administrative support to the CTO
• Prepare and plan travel and subsequent expense reports for the CTO
• Plan and coordinate regular team meetings, including weekly Technology staff meetings.
• Partner with the CTO to plan and run quarterly Technology strategy meetings and Talent Summits
• Partner with the CTO and staff to plan and run monthly R&D project reviews, Quarterly Management Reviews, Quality Data Reviews, Monthly Operating Reviews, and Quarterly Portfolio Reviews
• Assist with onboarding and training support for new leaders
• Support engineering and quality documentation preparation and approval routing
• Support AOP management, and monitor expenses and communications to ensure for budget adherence and compliance with key policies
• Provide administrative support to the Technology leadership team, and general support to the technology organization
• Provide project management support for administrative projects in the Technology Organization

Position Requirements

• Take initiative to accomplish tasks, holds others accountable and stays on top of open action items
• Dependable and executes on commitments
• Anticipates what’s needed and provides it proactively
• Strong communication and organization skills
• Highly collaborative and can work effectively with multiple stakeholders.
• Takes on projects and works with other key stakeholders to keep things moving or to get them started
• Has a high sense of responsibility to not let things drop
• Has a high sense of urgency to keep pushing so things are done efficiently, but also done well
• Knowledge of Outlook and Microsoft Word, Excel and PowerPoint is required
• Minimum of 10 years of executive administrative support experience recommended
• Medical device experience preferred