Executive Assistant Gme

Introduction

Exciting opportunity to join the nation's largest provider of healthcare services! HCA Healthcare is a national leader in providing modern, culturally competent, patient-centered care and we are driven by a single goal: the care and improvement of human life. We are currently looking for an exceptional Executive Assistant to join our Gulf Coast Division Graduate Medical Education Team. We believe in our team and your ability to help us provide high quality, compassionate care in the communities we serve. We offer an excellent benefits package, competitive salary, tuition reimbursement, and growth opportunities. We are seeking a great addition to the team who feels patient care is as important as we do.

The Executive Assistant will support our Graduate Medical Education Team based in Houston, TX to perform complex administrative duties to include scheduling calls, meetings and coordinating travel, processing expense reports, composing correspondence, coordinating resources across corporate functions, along with handling various administrative details with initiative and good judgment.

***This role is office based at HCA Gulf Coast Division Headquarters in Houston, TX.***

Job Summary and Qualifications

• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested
• Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested
• Maintains Outlook calendars, schedule meetings, video conference calls, and email as assigned
• Prepares reports for company activities as required
• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed
• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested
• Maintain distribution lists and updates organizational charts
• Maintains offices space assignment charts and helps onboard new hires
• Maintains adequate supplies and orders special supply requests, as needed
• Flexible in supporting any office projects needing extra attention due to specific deadlines
• Schedules and organizes complex activities such as meetings and trainings, with and without meal service, onsite and offsite one- and multi-day events, dinners, and department activities.
• Manages various department projects and works to ensure deliverables are being met.
• Establishes or maintains electronic document repositories such as SharePoint or OneDrive as requested.
• Acts as the first point of contact for the executive when fielding questions, calls and requests. Responds or researches the correct response.
• Acts as a professional liaison with other departments, facilities and outside agencies, including high-level staff such as CEOs, Presidents, Senior Vice Presidents, etc.
• Handles information and non-routine information and maintains confidentiality.
• Works independently and with the executive on special non-recurring and ongoing projects

EDUCATION & EXPERIENCE:

• Minimum Associates Degree or 60 hours college credit required

• Four to five years of administrative experience is required, including at least one year in a healthcare organization (appropriate education may be substituted for experience).

• Accountability and trust to manage tasks and responsibilities of the role.

• High level of interpersonal skills to handle sensitive and confidential situations.
• Attention to detail in composing, typing and proofing materials.
• Ability to establish priorities, multi‐task and meet deadlines.
• Strong working knowledge of a variety of computer software applications in the Microsoft Office suite of programs (Microsoft Office Suite, including Word, Outlook
• Calendar, Excel, etc.).
• Excellent interpersonal skills and ability to work in a cooperative manner with all levels of the team.
• Position continually requires poise, tact and diplomacy.
• Practices proper business etiquette for in‐person, telephone and virtual communication.
• Formal business attire environment.

Benefits

HCA Houston Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Executive Assistant GME where your passion for creating positive patient interactions are valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Physician Services Group is skilled in physician employment, practice and urgent care operations. We are experts in hospitalist integration, and graduate medical education. We lead more than 1,300 physician practices and 170+ urgent care centers. We are HCA Healthcare’s graduate medical education leader. We provide direction for over 260 exceptional resident and fellowship programs. We focus on carrying out value-added solutions. These solutions help physicians deliver patient-centered healthcare. We support HCA Healthcare's commitment to the care and improvement of human life.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Assistant GME opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.