Address
Form of work
SalaryBDR Solutions, LLC, (BDR) supports the U.S. Federal Government in successfully achieving its mission and goals. Our service and solution delivery starts with understanding each client's end-state, and then seamlessly integrating within each Agency's organization to improve and enhance business and technical operations and deployments. BDR is seeking an Executive Assistantto join our growing team! This position will be performed virtually from the individual's home office working on an EST time schedule with occasional travel as needed. This position requires US Citizenship with a Public Trust or the ability to obtain one.
(Military Veterans are highly encouraged to apply)
Role Overview
The Executive Assistant (EA) is a proactive problem solver with exceptional communication skills and meticulous attention to detail. The EA is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings, and coordinating travel arrangements. Must be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Work primarily performed in an office setting with the Executive Leadership with occasional travel.
Responsibilities
(Military Veterans are highly encouraged to apply)
Role Overview
The Executive Assistant (EA) is a proactive problem solver with exceptional communication skills and meticulous attention to detail. The EA is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings, and coordinating travel arrangements. Must be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Work primarily performed in an office setting with the Executive Leadership with occasional travel.
Responsibilities
- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished
- Provide coordination for (i.e., prepare the meeting announcements, agenda, and presentation materials), participate in (i.e., provide verbal comment/recommendation concerning technical and management matters), and follow-up (i.e., develop meeting minutes and after-action correspondence for Government review and approval) for all meetings.
- Maintain and manage senior leadership's daily scheduling.
- Prepare for agency meetings and senior-level forums by compiling information, preparing briefings, and conducting final quality control of read-ahead packets.
- Ability to synthesize information from Departments and outside agencies to enable the organization to discern key facts and issues.
- Collaborate with senior staff to support the preparation of concept and position papers and develop a correspondence communicating the intent of key issues.
- Draft and revise letters, memos, notifications, commendations, and acknowledgments on behalf of the agency.
- Review and edit correspondence and reports submitted by staff for accuracy of content, language, and grammar about program objectives and issues.
- Provide administrative support for front office operations, including managing phones and messaging.
- Support the completion and correct retention of all required documentation and official records.
- Ensure the appropriate retention of records and appropriate file management for senior leadership.
- Coordinate special projects such as white papers, reports, and briefings.
- Manage staff actions, determine status, prioritize events, and provide comprehensive status briefs.
- Prepare, manage, and follow up on senior leadership travel logistics and vouchering.
- Handle sensitive information with discretion and maintain confidentiality at all times.
- Gather information necessary to facilitate leadership decision-making.
Required Minimum Qualifications
- Bachelor's degree and 3 or more years of experience in supporting office functions and organization/agency leadership.
- An additional five (5) years of experience supporting an office and executives in an administrative capacity can be substituted for a bachelor's degree.
- Proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.
- Proficiency with other office productivity tools and an aptitude for learning new software and systems.
- Strong proficiency in remote/virtual meeting environments such as Zoom, Microsoft Teams, and WebEx.
- Strong organizational skills (e.g. time management, communication, setting goals, delegation, working under pressure, self-motivation, analytical thinking, and attention to detail).
- Proficiency in Excellent written and oral communication skills.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain professionalism and strict confidentiality with all materials and information related to the company and its employees.
In addition, U.S. citizenship is required. Select applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information and be able to obtain a government-granted security clearance. Individuals may also be subject to a background investigation including, but not limited to criminal history, employment and education verification, drug testing, and creditworthiness.
BDR is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, marital status, disability, veteran status, sexual orientation, or genetic information.
BDR is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, marital status, disability, veteran status, sexual orientation, or genetic information.
About BDR Solutions:
BDR Solutions delivers IT expertise and solutions that improve American lives through the modernization of government systems for health benefits, social services, and disaster relief. We are a service-disabled veteran-owned, 8(a), HUBZone small business—recognized for reliable and sustainable outcomes scaled to our client’s mission needs.
