Executive Assistant, Data Center Engineering

The Infrastructure Services team at AWS is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support Directors of AWS Data Center Engineering. The Executive Assistant will act as an extension of the leaders, and will work closely with other Executive Assistants throughout the AWS Infrastructure Services team and across the rest of the company.
As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all-hands meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you'll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.
Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, and take effective action without having to know the total picture. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. You will understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leaders and their teams. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.
AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we're the people who keep the cloud running. We support all AWS Data Centers and all of the servers, storage, networking, power, and cooling equipment that ensure our customers have continual access to the innovation they rely on. We work on the most challenging problems, with thousands of variables impacting the supply chain - and we're looking for talented people who want to help.
Key job responsibilities
- Complex calendar management, meeting prioritization, and large-scale meeting coordination across global time zones.
- Effective communication with external contacts/stakeholders in support of AWS deliverables and projects.
- International travel coordination, itinerary creation, and expense reporting.
- Relevant preparation, organization and collation of papers, and attendance in key meetings, ensuring the correct audience and cadence, tracking responses as well as coordinating relevant documentation and action item follow up.
- Project planning according to business cycles.
- Collaboration with other department leaders including Finance, HR, Recruiting.
- Effective team building capability, working with direct reports of Engineering Directors and the wider AWS team.
- Acting as a main reference point both in presence and absence of the Engineering Directors for respective contacts.
- Management of team space, including moves and reconfiguration across AWS office locations as required.
- Logistics management of office equipment, team sponsored company events and activities, including global division meetings, social events, and planning and review sessions.
- Flexibility to travel from time to time to support business goals.
About the team
Diverse Experiences
AWS values diverse experiences. Even if you do not meet all of the qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn't followed a traditional path, or includes alternative experiences, don't let it stop you from applying.
Why AWS?
Amazon Web Services (AWS) is the world's most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that's why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.
Inclusive Team Culture
Here at AWS, it's in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.
Mentorship & Career Growth
We're continuously raising our performance bar as we strive to become Earth's Best Employer. That's why you'll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.
Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there's nothing we can't achieve in the cloud.
We are open to hiring candidates to work out of one of the following locations:
Seattle, WA, USA