Executive Assistant

Now Hiring! Executive Assistant
Location: Boca Raton, FL 33431
Schedule: 9:00AM - 5:30PM, M-F
What's In It for You:
• Compensation commensurate with experience
• Medical, Dental, Vision, & Retirement
• Opportunities for growth
• Great company culture & dynamic team
Job Summary: We are looking for an Executive Assistant with excellent organizational skills and passion to provide support to help the CO-CEOs. This individual will act as an extension of the executives. The ideal candidate will be an experienced planner and coordinator with the ability to proactively anticipate needs and understand the handling of confidential information. The successful candidate will possess the ability to complete complex tasks quickly with minimal guidance and react with appropriate urgency to situations that require quick turnaround. If this sounds like you, apply for a chance to work alongside a small and powerful team in a collaborative culture!
What You'll Do:

• Management of complex calendars and scheduling for various obligations, including scheduling meetings and appointments; and coordinate with other executive calendars (including 3rd parties).
• Scheduling internal and external meetings via video conferences and other meetings; adjustment and prioritization of last-minute changes, including logistics.
• Handle mail, paperwork and maintain files and supplies as needed.
• Manage requests for an executive's time and attention to internal and external issues while ensuring schedules are met.
• Prepares for and follows up on internal and external meetings. When needed, participates directly in virtual meetings, and conducts follow up on the executive's behalf.
• Organize, execute, and assist with activities.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive.
• Carries out assignments relating to civic or committee activities of the executives.
• Responding and following up on calls, emails, and other inquiries on executives' behalf.
• Help With Errands (Both Work-Related and Personal): business travel plans, sending gifts, including driving to and from multiple locations to run errands as requested (must own a car).
• Arranges travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations.
• Maintain e-files
• Proofread, redline, revise documents
• Draft letters
• Track and help drive completion of key deliverables and follow up on outstanding items
• Execute miscellaneous organization projects.
• Perform other day-to-day business as assigned by the executive management team

What You'll Need:

• High school diploma or equivalent required, college degree preferred
• 4+ years of experience as an Executive Assistant
• Agile mindset - comfortable with constant change and successfully manages competing priorities.
• Experience with executive-level calendar management
• Experience with domestic and international travel coordination
• Experience providing executive support assistance at senior management levels
• Strong organizational, communication, and interpersonal skills
• Ability to prioritize and handle multiple assignments at any given time
• High levels of integrity and discretion
• Impeccable attention to detail
• Tech-Savvy and proficient in G-Suite, Microsoft Suite, Zoom, etc.

This job description is not an exclusive or exhaustive list of duties a person in this position may be asked to perform from time to time.
Who We Are?
Hollywood.com pioneers new ways to bring Hollywood's stories to the world through technology. Principally owned by Mitch Rubenstein and Laurie Silvers (Co-CEOs), the entrepreneurial couple who founded the Syfy Channel and MovieTickets.com.
Hollywood.com, LLC is an Equal Opportunity employer.
E-Verify: Hollywood.com, LLC participates in the federal government's E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.