If you need assistance during the recruiting process due to a disability, please reach out to our Recruiting Accommodations Team through the Accommodation Request form. This form is used only by individuals with disabilities who require assistance or adjustments in applying and interviewing for a job. This form is not for inquiring about a position or the status of an application.
Executive Assistant
Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.
What you will do:
Experience working with multiple executives and prioritizing your workload accordingly
Thrives in a fast-paced environment
Receives multiple information requests and anticipates information monitoring needs
Uses information management tools (e.g. Basecamp, SharePoint, Workday, Streams) and documents standard processes for sharing information using those tools (e.g., how to send a link to information/files and track receipt)
Uses organized systems to store or archive information/files as appropriate and follows company protocols for disposing of sensitive information
Orchestrates logistics for team events both onsite and offsite teams including catering, room setup, and room planning
Manages admirative tasks for implementation of employee engagement activities/events
Continuously reviews personal results against desired standards and takes corrective action to ensure success
Proactively takes on assignments to stretch own capabilities and contributes to overall team performance levels
Develops understanding of organizational terminology, org structure of whole company
Ensures there is coverage during absence. Provides coverage for peers when absent
Balances several projects and tasks simultaneously with minimal error and without losing track of important details or deliverables
Recognizes inefficiencies in process and makes independent and scalable recommendations/changes to improve efficiency
Considers team members’ time commitments in creating schedules and planning meetings
Tracks deadlines follows up with team members to ensure deadlines are successfully met
Acts as go-to point of contact for all internal and external communications; fielding emails and messages and managing correspondence as appropriate
Attends offsite meetings and takes notes
Manages daily schedules and sets up personal appointments for the executives
Coordinates all travel arrangements, including itineraries, flight check-in, transportation to and from airport, etc
Builds strong relationships across the organization with internal and external stakeholders
Handles confidential information with integrity
Connects with extended EA teams to proactively plan team's calendar needs
Connects in with team members to ensure that their leader's calendar is best accommodating the team's needs
Processes expenses, handles vendor set-up and corporate credit card reconciliation
Handles vendor set up and invoicing for suppliers not paid through credit card
Who you are:
6-10 years of related experience
Education: Bachelor's or equivalent experience
Calendar Management
Travel Coordination
Expense Tracking
Advanced skills in Microsoft Office
Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience. Pay ranges may be modified in the future.
Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee’s passion for travel, we offer a wellness & travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership.View our full list of benefits.
About Expedia Group
Expedia Group (NASDAQ: EXPE) powers travel for everyone, everywhere through our global platform. Driven by the core belief that travel is a force for good, we help people experience the world in new ways and build lasting connections. We provide industry-leading technology solutions to fuel partner growth and success, while facilitating memorable experiences for travelers. Expedia Group's family of brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Vrbo®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®, CarRentals.com™, and Expedia Cruises™.
© 2021 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50
Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals to whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.