Address
Form of workJob Details
Level
Experienced
Job Location
Main Office - Commerce City, CO
Position Type
Full Time
Education Level
Not Specified
Salary Range
$67,500.00 - $79,700.00 Salary
Travel Percentage
Negligible
Job Shift
Any
Description
SUMMARY OF POSITION:
The Executive Assistant provides high-level administrative and operational support to the Executive Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Qualifications
POSSESSION OF OR ABILITY TO OBTAIN THE FOLLOWING LICENSES AND CERIFICATIONS:
KNOWLEDGE
SKILLS AND ABILITIES:
Ability to effectively:
EDUCATION AND EXPERIENCE:
CONDITIONS OF EMPLOYMENT:
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Level
Experienced
Job Location
Main Office - Commerce City, CO
Position Type
Full Time
Education Level
Not Specified
Salary Range
$67,500.00 - $79,700.00 Salary
Travel Percentage
Negligible
Job Shift
Any
Description
SUMMARY OF POSITION:
The Executive Assistant provides high-level administrative and operational support to the Executive Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Work directly with the Executive Director to support all aspects of their daily work routine.
- Maintain the Executive Director's calendar, including scheduling meetings, appointments, and travel arrangements.
- Serve as a liaison between the Executive Director and staff and public. This includes receiving and screening the Executive Director's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
- Assist in agency activities and processes including strategic planning, prioritization, initiation, execution, and training, as well as in fostering collaboration of end-users and key stakeholders.
- Assist the Executive Director in the development of presentations and reports for internal and external audiences.
- Determine priority of matters of attention for the Executive Director; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Keep the Executive Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Routinely perform a wide variety of support duties.
- Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
- Sort and triage mail; maintain e-mail and other address directories.
- Compose and prepare letters relating to routine correspondence for the Executive Director signature.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain paper and electronic filing systems.
- Maintain confidential and sensitive information.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Other additional and/or alternative duties as assigned from time to time.
Qualifications
POSSESSION OF OR ABILITY TO OBTAIN THE FOLLOWING LICENSES AND CERIFICATIONS:
- Valid unrestricted Colorado Driver's License
- Notary
KNOWLEDGE
- Excellent written and verbal communication skills
- Mathematical principles, including statistics
- Time-management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask
- Basic understanding of frequently used computer software and programs, such as Microsoft Office
- Interpersonal skills
- Excellent command of grammar, spelling, and punctuation
- Proper method of transcribing tape recordings of official meetings
- Operation of office equipment, computer systems and their associated applications
SKILLS AND ABILITIES:
Ability to effectively:
- Communicate verbally and in written form, able to present clear, logical, and concise reports, investigations, summaries, recommendations, and presentations.
- Strong typing skills.
- Carry out basic math computations and statistical analysis.
- Plan, manage, organize, and coordinate programs, resources, and services.
- Establish and meet goals and objectives.
- Analyze, interpret, and implement solutions to technical and administrative problems.
- Exercise effective judgement and leadership in day-to-day operations.
- Operate computer and business software applications including, but not limited to; Microsoft Word, Outlook, Excel, PowerPoint, Paycom and able to learn and operate other applications as needed.
- Establish and maintain effective relationships with Executive Director, Deputy Director, Managers, peers, and member agency personnel.
- Use good judgement and follow policy related to confidential and privileged information for employees, and within the operations of ADCOM.
EDUCATION AND EXPERIENCE:
- Preferred - B.A. in Business Administration or related field.
- 3 years' experience in a related field or a combination of education and experience.
CONDITIONS OF EMPLOYMENT:
- Must pass a pre-employment criminal background check.
- Successful candidates must submit to post-offer, pre-employment physical examination and medical history check, if required.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
- Incumbent works primarily in an office setting.
- Position typically requires; extended periods of sitting, standing, light grasp, fine manipulation, talking, hearing, seeing, and repetitive motions; occasionally requires periods of squatting, walking, twisting, bending, kneeling, climbing, balancing, firm grasp and reaching above shoulder.
- Incumbent must also be capable of frequently lifting, carrying, pushing, and pulling of up to ten (10) pounds to move materials and supplies; occasional lifting, pushing, and pulling of up to twenty-five (25) pounds with equipment assistance.
