Executive Assistant

About Us:

At Fake Brains Software, we're proud pioneers in providing cutting-edge software solutions to the newspaper and media industry. Founded over three decades ago, we've built our reputation on creating powerful tools that enhance the way publishers manage their operations. Our flagship product is designed to streamline office communications, from prospecting through to publishing, making us a trusted partner for publishers seeking to expand their reach through both print and digital media. We stand as the trusted voice in our community, committed to empowering our clients to be the best marketing consultants for their advertisers.

Job Description:

We are seeking a highly organized and dynamic individual to join our team. Includes collaboration with team members, customers, and prospects with an emphasis on bringing projects through completion by tracking the milestones.

This role is perfect for someone who is excellent on the phone and written word, possesses outstanding interpersonal skills and thrives in a multitasking environment with efficiency and a positive attitude. Basically, we are seeking a good communicator who can juggle a lot of things!

Sales support responsibilities include being a right-hand person to the owners who collaborates with team members, customers, and prospects, having an emphasis on bring projects forward. Projects include:

• Engaging with clients over the phone in a friendly and professional manner
• Augmenting communications as new clients smoothly process from sales through training onto ongoing service
• Ensuring that daily service requests are addressed
• Assisting with sales operations by helping to manage leads and monitor ongoing campaigns

Administrative responsibilities include:

• Assisting the accounts payable organization and analyze legitimacy of bills
• Monitoring and supporting with collections for accounts receivables
• Coordinating facility maintenance tasks

Qualifications:

• Proven experience in administrative roles
• Preference for background experience in sales support.
• Strong organizational skills and the ability to manage multiple tasks simultaneously, with the ability to prioritize tasks.
• A proactive approach to problem-solving and the ability to work independently.
• Excellent communication skills, both written and verbal.
• Solid with technology
• Proficient on the computer with file management
• Required to operate CRM software and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, etc.)
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all work performed.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule
• Health insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Language:

• English (Required)

Ability to Commute:

• Littleton, CO 80120 (Required)

Ability to Relocate:

• Littleton, CO 80120: Relocate before starting work (Required)

Work Location: In person