Executive Assistant

OM Financial Group, a rapidly growing financial services firm located in Boston, is looking for an experienced Executive Assistant to the CEO. Candidate is expected to be a highly organized multitasker with strong attention to detail who can quickly pivot and possess a willingness to take ownership of their responsibilities. This will be a hybrid role based out of our Boston office.

Responsibilities Include:

• Act as primary contact for day-to-day internal and external needs related to the CEO and independently and professionally resolve requests while maintain a positive and proactive attitude
• Research, prioritize, and follow-up on incoming issues and concerns addressed to the CEO, including those of a confidential and critical nature
• Acting on behalf of the CEO, prioritize conflicting needs and independently determine the appropriate course of action to ensure smooth operations
• Proactive calendar management to CEO to maximize time management and meeting effectiveness
• Keep CEO well informed and prepared for upcoming commitments, responsibilities, and meetings
• Coordinate complex travel arrangements for CEO and assist in managing agenda and logistics for high level meetings
• Follow-up on relationships established by CEO to cultivate connections and work with CEO to establish outreach opportunities
• Manage CEO’s correspondence, including email, mail, and phone calls
• Prepare agendas, presentations, documents, or other items needed for CEO’s meetings
• Oversee and submit CEO expenses reports in a timely manner
• Collaborate with internal teams to ensure business needs are met and expectations are exceeded

Qualifications

• Bachelor’s degree
• 5+ year of experience as an Executive Assistant, with at least 1 year directly supporting a C-suite executive
• Proficient with MS Office
• Outstanding written and verbal communication skills
• Ability to maintain highest level of professionalism and confidentiality
• Excellent organizational, interpersonal and time management skills.
• Ability to work in a team environment with a positive, professional, and flexible attitude

Please submit resume in PDF format.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Boston, MA 02210