Executive Assistant

Nuvance Health has a network of convenient hospital and outpatient locations — Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York — plus multiple primary and specialty care physician practices locations, including The Heart Center, a leading provider of cardiology care. Non-acute care is offered through various affiliates,
Summary:
Reports directly to the VPs of Finance and Chief Financial Officer (CFO) of Nuvance Health. Provides a full range of complex administrative functions and support for the Vice Presidents in Finance in order to maintain and improve operations of Nuvance Health.
Serves as the primary contact on matters pertaining to the Finance Department and CFO’s office. Works closely and effectively to keep them informed of upcoming commitments and responsibilities.
Responsibilities:
1.
Manage all calendars of appointments by assuming total responsibility for the organization of the CFO, SVP Core Finance, VP Operations & Decision Support and VP Accounting & Treasury.
2
.
Evaluate and prioritize workflow and resolve issues within realm of authority.
3
.
Communicates directives as needed on behalf of the CFO, SVP Core Finance, VP Operations & Decision Support and VP Accounting & Treasury.
4
.
Screen and triage phone calls including patient related; draft correspondence, manage communications by prioritizing, routing as appropriate and ensuring follow up.
5
.
Compose, draft or dictate reports, agenda and correspondence in an accurate and timely manner.
6
.
Coordinate travel arrangements as needed.
7
.
Work closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities and follow up appropriately.
8
.
Coordinate Board Finance and Board Investment Committee meetings; Assist in preparation and distribution of Board packets. Schedule and attend meetings, including Board meetings and take minutes and notes. Responsible for catering for meetings and to provide audio-visual support. Liaison to both the Chairs of the Finance and Investment Committees.
9
.
Provide service excellence to physicians, patients, visitors and employees of Nuvance Health.
1
0.
Contributes to a safe and secure environment for patients, visitors and staff by following established procedures and protocols.
1
1.
Fulfill all compliance responsibilities related to this position.
1
2.
Prepares, reviews and submits approved / executed documents to initiate financial transactions with investment advisors and banks including documents for regulatory filings
.
1
3.
Maintain Finance PTO calendar for all employees. Kronos Administrator / Timekeeper. Record and track Finance Department employee’s records in a timely manner.
1
4.
Arrange and coordinate meetings for Finance department as needed including staff meetings, internal and external services, educational training.
1
5.
Responsible for minute taking as needed for Finance Department meetings.
1
6.
Maintain inventory of supplies and facilitate purchase requisitions for Finance to meet operating and capital needs.
1
7.
Actively engage in continual process improvement and enhancement of internal controls for Finance Department
.
Other information:
Required: Associate’s Degree or equivalent experience.
Microsoft Word, Excel, Outlook, and Power Point.
Requires 7+ years experience supporting an Executive Leadership Role.
Maintain confidentiality.
Strong written and verbal communication, and organizational skills.
Location: Danbury-24 Hospital Ave
Work Type: Full-Time
Standard Hours: 40.00
FTE: 1.000000
Work Schedule: Day 8
Work Shift: M-F 8-4
Org Unit: 1769
Department: Network Administration
Exempt: No
Grade: S9
Salary Range:
$27.9072 - $51.8262 Hourly
Education:
Essential:

• Associate's Level Degree

Working conditions:
Essential:

• Significant manual skills / motor coord & finger dexterity
• Some occupational risk
• Sedentary/light effort. May exert up to 10 lbs. force
• Generally pleasant working conditions.

EOE, including disability/vets.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to assure that you are considered for current or future opportunities.

Paid time off