Executive Assistant

The National Kidney Foundation (NKF) has a long and distinguished history of providing groundbreaking programs and services that have advanced care and improved the lives of millions of people with kidney disease.

NKF’s Mission is what we do, our Values are how we do it.

· Accountability- Earn and Keep Trust

· Collaboration-Work as a team

· Communication- Empower with information

· Community-Build stronger community

· Compassion- Lead with care and respect

· Impact-Focus on the mission

Your Voice Matters: https://www.kidney.org/about/diversity-equity-inclusion

GENERAL SUMMARY

The Executive Assistant provides a high level of support activities for the Chief Executive Officer and is a representative of the NKF and the CEO's office to volunteers, partners, and government agencies. This role will require working closely and collaboratively with appropriate team members to perform a wide range of duties. The Executive Assistant will also assist in communication with staff members and key constituents including staff, external partners, and NKF Board Members. This position is a crucial liaison between the organization and its National Board of Directors and works closely with the Senior Manager of Strategy & Operations to ensure a positive and effective relationship between board members and staff. The Executive Assistant will exercise independent judgment in the resolution of administrative duties and prioritize and manage multiple projects simultaneously with little supervision. S/he will report directly to the Chief Executive Officer with dotted line (or indirect) responsibilities to the Senior Manager of Strategy & Operations.

PRINCIPAL DUTIES AND RESPONSIBILITIES

The Executive Assistant performs the following functions, including but not limited to:

Board Support
Under the direction of the CEO and Senior Manager of Strategy & Operations, plans, coordinates, and executes National Board Meetings, including logistics, substantive preparation by NKF staff, creating the Board Book, providing on-site support, and preparing minutes

• Maintains a board calendar and ensures compliance with deadlines and reporting requirements.
• Coordinates onboarding for new board members, including orientations with key NKF teams.
• Supports the office of the CEO by ensuring follow-up or execution of tasks following board meetings.
• Manages board and staff accounts in the NKF board platform.
• Prepares materials under the direction of the CEO, Senior Manager of Strategy & Operations, and Senior Staff in support of board meetings.

Administrative Support to the CEO

• Provides comprehensive support services to the CEO that ensure a professional, responsive, and effective experience with the organization.
• Coordinates and maintains the CEO's schedule and calendar. Ensures the CEO’s schedule is managed effectively. Schedules and coordinates meetings and conference calls.
• Creates, develops, revises, and updates content for communications, correspondence, presentations, and reports.
• Manages a variety of projects for the CEO.
• Maintains a high level of confidentiality and discretion pertaining to all NKF personnel and financial matters.
• Develops and maintains positive working relationships with all levels of staff and volunteers.
• Acts as a liaison with other departments and outside agencies.
• Reconciles credit card statements and prepares the CEO’s expense reports for reimbursement.
• Manages and approves leave requests for the CEO’s direct reports on behalf of the CEO.
• Manages and approves expense requests for the CEO’s direct reports on behalf of the CEO in Concur.
• Maintains up-to-date contact information for all key contacts.
• Takes minutes or notes when needed; transcribes them for approval and distribution; maintains records of follow-up actions and tracks completion of these actions following meetings.
• Creates PowerPoint presentations and accompanying materials with style and accuracy.
• Coordinates travel arrangements for the CEO and prepares travel itineraries with all necessary details to facilitate travel and meetings.
• Organizes and prioritizes large volumes of information and calls to the CEO’s office.
• Performs additional duties as required.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree from an accredited college or university is preferred.
• Minimum 5 years’ experience providing administrative support for C-Level Executives, preferably with a national nonprofit health organization.
• Demonstrated knowledge and proficiency in the following software applications: Microsoft Word, Excel, PowerPoint, and Outlook.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of support and response.
• Expert-level written and verbal communication skills.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Forward thinker who actively seeks opportunities and proposes solutions.
• Displays engaging interpersonal skills, including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Provides systematic and dependable follow-up and a high level of organization and preparedness.
• Maintains workflow under pressure and in a fast-paced, high-profile work environment.

WORKING CONDITIONS, EQUIPMENT USED AND SPECIAL INFORMATION

Must have unimpeachable integrity and trustworthiness and possess a high degree of tact, discretion, and professionalism. Verbal and written communication skills will be used daily. Maintains effectiveness under pressure. Uses a multiple line telephone, personal computer, fax machine, photocopier, and other standard office equipment. Ability to lift up to 25 lbs. Available for overnight business travel. Flexible to work evenings and weekends as needed.

EQUAL EMPLOYMENT OPPORTUNITY

At the National Kidney Foundation, diversity, inclusion, and equal opportunity apply to our workforce and the communities we serve regarding kidney health and disease prevention. It is the policy of NKF to provide equality of employment opportunity regardless of race, creed, color, qualified handicap or disability, national origin, religion, marital status, sexual orientation, age, gender, political affiliation or veteran status, or any other factor or reason prohibited by relevant local, state, and federal fair employment laws.

The Equal Employment Opportunity policy will apply to all employment practices of NKF, including, but not limited to, recruitment, hiring, promotion, training, compensation, benefits, layoffs, transfers, and discipline. Implementation of the Equal Employment Opportunity policy is the shared responsibility of the management of NKF.

Salary: $60,000- The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity.