Executive Assistant

We're a quickly growing company preparing for a very busy season. We also like to reward the right people who help us get where we're going.

This is a unique position for a highly organized team player interested in a long-term ‘back-of-house’ support role for our Operations Manager. This person will be comfortable working with a high degree of attention to detail, varying responsibilities, and MUST remain flexible as daily priorities change based on many external factors. Familiarity with the solar and renewable energy space is a plus, but not required.

Responsibilities

• Responsible for calendar management, meeting logistics and preparation, document preparation, expense reporting, travel accommodations, and miscellaneous administrative functions as needed
• Track, monitor, and guide progress of projects and action items to ensure they remain on course
• Keep the OM well-informed of upcoming commitments and responsibilities, following up appropriately.
• Manage all incoming information, including high-volume emails. Read, remember, sort, and ensure the OM is informed of important and time-sensitive emails. Organize emails in a timely and organized manner to ensure all are addressed
• Draft, review and send communications on behalf of OM
• Control certain access to OM
• Act as a liaison for OM’s direct reports, staff, and other company executives as necessary
• Help to ensure that company and team goals and objectives are accomplished, and that operations run efficiently
• Handle sensitive situations with professionalism, confidentiality, and good judgment

Required Skills & Qualifications

• BA / BS degree or 1-3 years professional experience
• A fast learner who is quick on the pick up and capable of anticipating what is needed in advance
• Eager and comfortable asking questions, can take the initiative to research new topics, and apply learnings skillfully; you approach everyday problems with innovative and creative solutions
• Excellent written and verbal communication skills
• Comfortability making phone calls with clients and companies regularly
• Strong time-management skills
• Ability to juggle multiple priorities
• Effective critical thinking and decision making skills
• Easily adaptable to changes of plans, timelines, tasks
• Proficiency with office productivity tools and an aptitude for learning new software and systems, including but not limited to CRMs, Microsoft Office, Google Workspace, and Sharefile
• Fluency in Spanish preferred, but not required

Job Type: Full-time

Pay: From $45,000.00 per year

Work Location: In person