Executive Assistant

EXECUTIVE ASSISTANT | CORPORATE

Onsite in Plainsboro, NJ | Must Have Pharma Exp.

Immediate Executive Assistant opening available in Plainsboro, NJ with one of the largest Pharma and Biotech corporations in the world!

REQUIREMENTS:

· Will be required to work onsite Mon to Fri

· Will have senior level administrative and executive support experience is required

· Previous work experience with a well-known pharmaceutical, biotech or medical device corporation is required

· Strong complex calendar management experience is required

· Strong experience supporting senior level managers and directors

· Must have excellent work experience in MS Office

ADDITIONAL DETAILS:

· Work Locations: Plainsboro, NJ

· Duration: 6+ Months

· Hourly Pay: $36.79/hr W2 ONLY

· Description:

RELATIONSHIPS
Directly supports one or more individuals. Interacts with internal and external sources at the upper management level on matters of importance to the function, the department, and/or of a sensitive nature. Provides guidance and assistance to lower level clerical/administrative positions. May interact with global employees.

ESSENTIAL FUNCTIONS

• Collaborates closely with other administrators, business leaders and global colleagues.
• Coordinates and executes output and actions from the leadership team meetings.
• Designs, plans, and executes moderate to large scale meetings and off-sites.
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department.
• Ensures company procedures are followed and directs questions accordingly.
• Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects.
• Handles correspondence and requests for information and may make decisions on behalf of the executive.
• Independently researches and develops reports and budgets; draws conclusions and makes recommendations.
• May lead moderately complex projects within own department or that have a cross functional nature.
• May provide support for budgets.
• Participates in planning and other business related meetings.
• Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Performs duties that are both task and project oriented requiring interpretation and judgment.
• Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication.
• Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding.
• Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, vendor management etc.
• Coordinates multiple processes, procedures, or programs.
• Develops reports and presentations.
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
• Handles calendar management on behalf of the individuals supported.
• Independently researches a wide variety of information requests and gathers and compiles reports and data.
• Participates on, and provides administrative support to, project teams.
• Reviews and responds to correspondence and prepares documents and forms.
• Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations.
• Performs other clerical/administrative and support duties as needed.

Job Types: Full-time, Contract, Temporary

Salary: $36.79 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you able to work onsite in Plainsboro, NJ?

Experience:

• Corporate Executive Assistant: 5 years (Required)
• Pharmaceutical or Biotech Industry work: 3 years (Required)
• executive calendar management: 5 years (Required)

Work Location: In person