AddressAt Genmab, we’re committed to building extra[not]ordinary futures together, by developing antibody products and pioneering, knock-your-socks-off therapies that change the lives of patients and the future of cancer treatment and serious diseases. From our people who are caring, candid, and impact-driven to our business, which is innovative and rooted in science, we believe that being proudly unique, determined to be our best, and authentic is essential to fulfilling our purpose.
The Role
The Executive Assistant will provide administrative support and logistics management for the Office of Development Operations and the Site Engagement and Feasibility function, ensuring seamless operational flow. This role involves proactively managing calendars, providing scheduling support, and coordinating both internal and external meetings with a high level of efficiency and attention to detail, including clear communication regarding conflicts and the need for re-prioritization. Additionally, responsibilities include managing domestic and international travel arrangements and preparing expense reports. The role also requires providing on-site support for various events, coordination of meetings, and administrative tasks as needed, demonstrating flexibility and a commitment to excellence.
Responsibilities
The Executive Assistant will provide administrative support and logistics management for the Office of Development Operations and the Site Engagement and Feasibility function, ensuring seamless operational flow. This role involves proactively managing calendars, providing scheduling support, and coordinating both internal and external meetings with a high level of efficiency and attention to detail, including clear communication regarding conflicts and the need for re-prioritization. Additionally, responsibilities include managing domestic and international travel arrangements and preparing expense reports. The role also requires providing on-site support for various events, coordination of meetings, and administrative tasks as needed, demonstrating flexibility and a commitment to excellence.
Responsibilities
- General administrative and project support to Office of Development Operations and Site Engagement and Feasibility function
- Organize, maintain, and update meeting calendars and provide scheduling support
- Plan and organize department meetings, ensuring logistics and materials are prepared (internal and external meetings)
- Executive expense management activities
- Complete domestic and global travel coordination tasks
- Support onboarding and offboarding activities for team members within the department
- Request purchase order numbers through corporate process/follow-up on invoices as needed
- Create vendor agreements and facilitate contracting process
- Manage filing and archiving of department/project-related material, ensuring the maintenance of department files and proper submission of approval forms
- Complete tasks in creative and effective ways requiring considerable judgment and initiative
- Understand implications of work and make recommendations for solutions
- Function as coverage for other administrative support personnel
- Participate in various projects as required
Requirements
- High school diploma required. Associate’s or Bachelor's degree preferred
- 3-5 years of experience in a multi-disciplinary environment, preferably at a global pharmaceutical or biotechnology company
- Proficiency with MS Office suite (e.g., Outlook, Word, Excel, PowerPoint, SharePoint, Teams, Forms)
- Must be comfortable working with new technologies and software programs, including web-based and digital communications tools
- Professional certifications are a plus (e.g., administrative professional, Microsoft Office, meeting planning)
- Excellent stakeholder management skills and comfort level interacting with various levels of management and communicating in a cross-disciplinary and international team
- Ability to work successfully under pressure in a fast-paced environment and with tight timelines
- Ability to multitask, prioritize and execute tasks independently
- Solid attention to detail, quick learner, and have the willingness to learn
- Proactive, discreet, courteous, team player with demonstrated ability to collaborate with diverse group of internal and external stakeholders
- Must be organized and analytical, possessing strong business judgment
- Excellent communication and interpersonal skills with an ability to respond with professionalism in verbal and written communications across all geographies and levels of the organization
This is a hybrid position and requires 60% (3 days per week) in the Princeton, NJ office.
For US based candidates, the proposed salary band for this position is as follows:
$60,000.00-$100,000.00 The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location. Also, certain positions are eligible for additional forms of compensation, such as bonuses.
About You
- You are passionate about our purpose and genuinely care about our mission to transform the lives of patients through innovative cancer treatment
- You bring rigor and excellence to all that you do. You are a fierce believer in our rooted-in-science approach to problem-solving
- You are a generous collaborator who can work in teams with diverse backgrounds
- You are determined to do and be your best and take pride in enabling the best work of others on the team
- You are not afraid to grapple with the unknown and be innovative
- You have experience working in a fast-growing, dynamic company (or a strong desire to)
- You work hard and are not afraid to have a little fun while you do so
Locations
Genmab leverages the effectiveness of an agile working environment, when possible, for the betterment of employee work-life balance. Our offices are designed as open, community-based spaces that work to connect employees while being immersed in our state-of-the-art laboratories. Whether you’re in one of our collaboratively designed office spaces or working remotely, we thrive on connecting with each other to innovate.
About Genmab
Genmab is an international biotechnology company with a core purpose guiding its unstoppable team to strive towards improving the lives of patients through innovative and differentiated antibody therapeutics. For more than 20 years, its passionate, innovative and collaborative team has invented next-generation antibody technology platforms and leveraged translational research and data sciences, which has resulted in a proprietary pipeline including bispecific T-cell engagers, next-generation immune checkpoint modulators, effector function enhanced antibodies and antibody-drug conjugates. To help develop and deliver novel antibody therapies to patients, Genmab has formed 20+ strategic partnerships with biotechnology and pharmaceutical companies. By 2030, Genmab’s vision is to transform the lives of people with cancer and other serious diseases with Knock-Your-Socks-Off (KYSO™) antibody medicines.
Established in 1999, Genmab is headquartered in Copenhagen, Denmark with locations in Utrecht, the Netherlands, Princeton, New Jersey, U.S. and Tokyo, Japan.
Our commitment to diversity, equity, and inclusion
We are committed to fostering workplace diversity at all levels of the company and we believe it is essential for our continued success. No applicant shall be discriminated against or treated unfairly because of their race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. Learn more about our commitments on
our website
. Genmab is committed to protecting your personal data and privacy. Please see our privacy policy for handling your data in connection with your application on our website
https://www.genmab.com/privacy
. Please note that if you are applying for a position in the Netherlands, Genmab’s policy for all permanently budgeted hires in NL is initially to offer a fixed-term employment contract for a year, if the employee performs well and if the business conditions do not change, renewal for an indefinite term may be considered after the fixed-term employment contract.
