Executive Assistant

We are seeking a highly organized and motivated Executive Assistant to join our small team. We are a small but fast growing business in the Special Event Field (i.e. weddings, corporate events, fundraisers, catering) , and as such, we require someone who has the ability to multitask and assist ownership with various administrative and supporting tasks. As an Executive Assistant, you will be responsible for providing administrative support, managing calendars, coordinating meetings, website and social media management, among other tasks.

Responsibilities:
- Manage executive calendars and schedule appointments
- Coordinate and schedule meetings, including preparing agendas and taking meeting minutes
- Arrange travel accommodations and itineraries for executives
- Screen and prioritize incoming calls and correspondence
- Prepare and edit documents, reports, and presentations
- Ability and desire to learn and grow in the special event field, including working events
- Maintain confidential files and records
- Oversee Social Media
- Perform general office duties such as filing, photocopying, and data entry

Skills:
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with calendar management (e.g., Outlook Calendar)
- Attention to detail and high level of accuracy in work
- Ability to maintain confidentiality and exercise discretion
- Knowledge of office procedures and equipment
- Familiarity with DocuSign for electronic document management
- Professional phone etiquette and customer service skills
- Data entry experience with a high level of accuracy

If you are a proactive individual who thrives in a fast-paced environment, we would love to hear from you. Join our team as an Executive Assistant and contribute to the success of our organization.

Job Type: Full-time

Pay: $42,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 10 hour shift
• 8 hour shift
• Weekends as needed

Ability to Relocate:

• Kapolei, HI: Relocate before starting work (Required)

Work Location: In person