PR Exec Ofc Executive Assistant to the CFO/CAO

Aloha and Welcome! Thank you for your interest in employment opportunities with Prince Resorts Hawaii. We invite you to our dynamic team of hospitality professionals.
We are confident that our salary and benefits package will be attractive. In addition to competitive industry salaries, ambassador recognition programs, training, and career opportunities, we offer the following benefits: medical, drug, vision, and dental care, life insurance, paid vacation and sick leave, 401K, Health Reimbursement, discounted parking, dining and golf discounts, and more.
At Prince Resorts Hawaii, we're creating a hospitality company whose future is unlimited and whose values reflect the dedication and passion of our employees.
Our success is measured by the quality of the relationships we build with one another, our guests, and our strategic partners.
By seeking ways to add value to every encounter, we set ourselves apart from others and instill a sense of pride that is uniquely Prince. We invite you to share this journey with us.
Band 1
Executive Assistant to theCFO/CAO
Primary Responsibilities: Provide administrative and organizational support to the Chief Financial Officer (CFO) & Chief Administrative Officer (CAO) to ensure effective daily operations of the Corporate Office.
Essential Duties:

• Perform all duties with professionalism and confidentiality. Protect information, communication, and the interest of the Company, the Chief Financial Officer & Chief Administrative Officer (CFO/CAO), and the Corporate Office.
• Ensure efficient communication with internal and external stakeholders.
• Gather and analyze data and extract vital information to create reports, presentations, and documents as requested by the CFO/CAO.
• Manage the administrative duties of the CFO/CAO Office and organize/ prioritize general issues that may involve research and problem solving.
• Manage calendars and assist with coordinating meeting logistics for the CFO/CAO, including booking of meeting space, menu planning, materials, etc. Coordinate travel and meeting arrangements as needed.
• Process PRH donation requests, purchase requests, expense reimbursements, and special requests.
• Manage special projects in alignment with corporate initiatives, vision, and goals.
• Prepare memos, complete forms, and generate reports and analysis as requested.
• Ensure compliance with policies and procedures (P&Ps). Assist with drafting Company P&Ps, standard operating procedures (SOPs), and other documents.
• Assist with training and development, process maintenance and control, and other special projects as needed.
• Other duties as assigned.

Other Duties:

• Perform other related duties as assigned or required by the Chief Financial Officer & Chief Administrative Officer.
• Maintain confidentiality at all times.

• Ensure adherence to company policies and procedures.

Working Conditions:

• Normal office conditions, sitting, lifting, standing.
• Must be able to travel off island or out of state if required.

Work Hours:

• Must be able to work schedule determined by the Chief Financial Officer & Chief Administrative Officer

• Must be able to work in excess of 40 hours per week, nights and weekends, if required.

Equipment Use:

• Demonstrate proficient use of computers, resorts and sales applications and other company system software including but not limited to: Opera, Microsoft Office, PowerPoint, Excel, Birchstreet, and Dayforce.
• Ability to use various office equipment including but not limited to telephones, calculators, photocopiers, and scanners.

Mental and Physical Demands:

• Ability to use good judgement in all situations.
• Ability to multi-task and work in a fast-paced environment.
• Ability to prioritize and organize workload to ensure deadlines are met.
• Ability to manage challenging situations and proactively seek solutions.
• Ability to sit at a desk for the full duration of the shift.
• Ability to work with company personnel and outside entities.

Communication Demands:

• Must be able to communicate verbally and in writing to all levels of employees and department managers.
• Must be able to effectively communicate with customers.

• Must be able to speak, read and write proficiently in the language of English.

• Able to conduct presentations to large or small groups of people in a professional manner if needed.
• Must be able to receive feedback and coaching as necessary.

Minimum Qualification Requirements:

• High school diploma or equivalent.
• Minimum 2-year associate degree or related work experience required.

We appreciate your interest in joining our 'Ohana. Due to our numerous inquiries, only qualified applicants for posted positions will be contacted by phone or email provided on your employment application form.
Other details

• Pay Type Salary
• Min Hiring Rate $49,384.00
• Max Hiring Rate $66,220.00

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