Executive Administrative Assistant (#99, Honolulu)

The Sullivan Family of Companies (SFOC) is locally owned and operated and has been doing business in Hawai`i for 75 years. We are a group of related, but independently operated businesses including Foodland, Food Pantry Markets, The Coffee Bean & Tea Leaf Hawaii, Hotel Gift Shops and more. The SFOC is strongly committed to sharing our passion for extraordinary service, unmatched quality, and innovation, and delivering exceptional food and shopping experiences to inspire our community.

We are looking for a responsible, organized and detail-oriented individual to join our Team as an Executive Assistant for our Chairman/CEO, General Counsel and Head of Sales and Merchandising. This individual provides vital administrative support services while acting as executive management's liaison to office management, employees, and customers.

The responsibilities include but are not limited to the following:

• Assist in scheduling, setting-up and preparing reports (handouts/PowerPoint presentations) for corporate meetings, and takes notes for those meetings, when necessary, and distribute minutes for notes.
• Draft documents, review notes/obtain approvals and distribute such communications on corporate level programs and initiatives from the executive team to main office personnel, store management and associates as appropriate.
• Interface with main office personnel to maintain project calendars and updates.
• Telephone and messaging duties as needed.
• Schedule meetings, rooms and coordinate calendars as requested.
• Coordinate travel arrangements as requested.
• Type and distribute, upon review and approval, departmental correspondence reports, memos, and projects from notes or drafts.
• Coordinate departmental correspondence to facilitate on-going communications and efficient departmental operations.
• Mail distribution.
• Assist with other company initiatives as needed.

Required Skills:

• Must have strong interpersonal, written and verbal communication skills and ability to multi-task.
• Must have excellent attention to detail, and strong organizational skills.
• Ability to work as part of a team in a fast paced, deadline driven environment.
• Ability to work independently with minimal supervision.
• Excellent customer service skills
• Proficient in Microsoft Office (Word, Excel, Outlook, Power Point); required.
• Ability to maintain confidentiality required.

Education & Experience:

• High school diploma or equivalent combination of skills/experience required.
• 3-5 years previous Executive Administrative or Office Assistant experience required.

Other Requirements:

• Must comply with all company policies and requirements including dress code.

Physical Requirements:

• Regularly required to sit.
• Use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Occasionally required to stand and walk for long periods of time.
• Must frequently lift and/or move up to 10 pounds; occasionally carry up to 25 pounds.

Communication Demands:

Requires talking to employees, supervisors, managers, executives, board members and outside trade persons/vendors; written communication to employees, supervisors, managers, executives, board members and outside persons/vendors; responding to written or verbal requests; ready; composing written language; receiving verbal and written instructions.

Work Environment:

While performing the duties of this job, the employee works in an office environment and the noise level is usually light.

We are sorry that we will not be able to respond to all submissions, only qualified applicants will be contacted. Thank you!

With a commitment to diversity and inclusion, all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, protected veteran status, disability status, marital status, genetic information, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• What are your salary expectations?

Education:

• High school or equivalent (Preferred)

Experience:

• MS Office (w/proficiency in Excel): 1 year (Preferred)
• customer service: 2 years (Preferred)
• administrative/office assistant: 3 years (Preferred)

Work Location: Hybrid remote in Honolulu, HI 96816