Executive Assistant

The Executive Assistantwill provide administrative and project support to the company owner. The role requires a proactive individual with exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

Work closely with the Company owner on:

• Calendar Management: Efficiently manage executives' calendars, scheduling meetings, appointments, and travel arrangements, prioritizing conflicting demands and ensuring optimal use of time.
• Communication: Serve as a liaison between company and internal/external contacts, including clients, partners, and team members. Handle phone calls, emails, and correspondence with professionalism and confidentiality.
• Travel Management: Arrange travel for owner, including flights, accommodations, and transportation. Prepare itineraries and ensure travel plans align with business objectives.
• Expense Management: Track and reconcile expenses, process reimbursements, and maintain accurate records of financial transactions.
• The work could include Administrative Support in the following systems (training provided as necessary):
• Manage the LMN Landscape Business Management system for quotes, time tracking and budgeting.
• Manage the Hubspot CRM (sales pipeline).
• Utilize MS Office Sharepoint services
• Utilize QB online for basic information and updates.
• Provide general administrative support, including drafting documents, reports, presentations, and correspondence. Conduct research and compile data as required.
• Systems Development: Assist owner with special projects, initiatives, and ad-hoc tasks as assigned, including systems development for client services, and crew management Collaborate with other team members to ensure project deadlines are met.
• Confidentiality and Discretion: Handle sensitive information with utmost confidentiality and discretion, maintaining trust and professionalism at all times.Qualifications:
• Proven experience as a proactive project manager and/or exeecutive assistant.
• Excellent verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Experience and/or interest in environmental management, landscaping, horticulture, and green roofs.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Attention to detail and accuracy in all work activities.
• Discretion and professionalism in handling confidential information.
• Flexibility and adaptability to changing priorities and fast-paced environments.
• Bachelor's degree or equivalent experience preferred.

Additional Information:

• This is a full-time position based at our Grand Rapids office. Part-time will be considered if the right fit.
• The role may require occasional overtime and flexibility in working hours to accommodate executive schedules and business needs.
• We offer competitive compensation and benefits packages, including health insurance, retirement plans, and professional development opportunities.

Application Instructions:

Please submit your resume and a cover letter outlining your qualifications and why you are interested in the position. Include any relevant experience supporting senior executives and your availability to start. We look forward to reviewing your application.

Job Types: Full-time, Part-time

Work Location: Hybrid remote in Kentwood, MI 49512