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Form of workPosition Title: Sr. Executive Assistant, EVP, Chief Financial Officer
Company Overview:
We are a rapidly growing company known for our innovation and excellence in the [industry/field] market. Our team is composed of driven and talented individuals who are passionate about making a difference in the world. As we continue to expand and evolve, we are seeking a Sr. Executive Assistant to join our team.
Position Summary:
Reporting directly to the EVP, Chief Financial Officer, the Sr. Executive Assistant will play a critical role in supporting the executive team in all aspects of their day-to-day operations. This high-impact position requires a dynamic, detail-oriented, and highly organized individual with exceptional communication and problem-solving skills. The ideal candidate will thrive in a fast-paced environment, have a track record of successfully juggling multiple priorities, and possess a strong sense of urgency and confidentiality.
Key Responsibilities:
- Manage complex calendars and schedules for the EVP, CFO and other members of the executive team.
- Arrange and coordinate domestic and international travel arrangements, including flights, hotel accommodations, ground transportation, and visa requirements.
- Prepare and organize documents, presentations, and briefings for meetings and conferences.
- Coordinate and support all aspects of executive-level meetings, including logistics, agenda creation, and material preparation.
- Act as a liaison and maintain communication between the executive team and internal and external stakeholders, including investors, partners, and vendors.
- Complete various administrative tasks, including expense reports, time tracking, and other ad-hoc projects as assigned.
- Maintain and update confidential records and sensitive information.
- Perform general office duties, such as answering phones, managing email correspondence, and organizing files.
- Mentor and oversee the work of other administrative staff as needed.
Qualifications:
- Bachelor's degree in business, finance, or a related field.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Demonstrated ability to work independently, prioritize tasks, and manage multiple projects with competing deadlines.
- Excellent written and verbal communication skills, with a professional and personable demeanor.
- Proven track record of maintaining confidentiality and handling sensitive information with discretion.
- Experience in a fast-paced, dynamic, and constantly changing environment.
- Strong problem-solving skills and the ability to anticipate needs and proactively support the executive team.
We are an equal opportunity employer and believe that our employees are our greatest asset. We offer a competitive salary, comprehensive benefits package, and opportunities for growth and development within the company.
If you are a highly motivated and organized individual with a passion for supporting executives and contributing to a high-performing team, we encourage you to apply for this exciting opportunity. Join our team and be a part of making a difference in the world!
