Address
Form of workSummary of Essential Functions:
- Enhances the effectiveness of assigned members of the Senior Leadership Team by performing Executive Assistant duties as assigned
Education/Experience Requirements:
- High School Diploma or equivalent
- Prefer a degree in Business or Secretarial Administration; however a combination of high school, vocational school, college and/or experience may be substituted
- Minimum 3 years proven experience as an Executive/Administrative Assistant in a professional environment
- Previous leadership responsibilities (work or community) preferred
- Previous experience working with a Board of Directors (assembling board packets, taking meeting minutes, etc.)
- Must be able to communicate effectively in English
Knowledge/Skills/Abilities:
- Excellent knowledge of MS Office (Word, Excel, Power Point), intranet, email and multi-media files
- Strong typing skills with a speed of 60 wpm
- Exercises good judgement and strong critical thinking skills to make sound, well-informed decisions
- Actively seeks opportunities to make a contribution rather than passively accepting assignments. Seeks solutions to problems before being asked or directed
- Behaves in an ethical manner at all times, keeping information confidential
- Excellent communication skills, both oral and written
- Strong sense of professionalism and organizational savvy
- Ability to adapt to changing situations and manage stress
- Ability to develop and maintain cooperative working relationships
- Takes full responsibility of assignments and follows through in a timely manner
- Strong attention to detail and quality
- Organization, planning and time management skills
Duties and Responsibilities:
- Enhances the effectiveness of assigned members of the senior leadership team by performing Executive Assistant duties as assigned
- Interfaces with the medical staff, Board of Directors, United Regional employees and the public on behalf of the CEO and other members of the Senior Leadership Team, ensuring professional representation at all times
- Leads by example and demonstrates our passion for excellence
- Provides leadership and coordination with other Administrative Assistants, ensuring open communication, department coverage, clear expectations and efficient/effective work processes
- Assists with planning, scheduling and coordinating day to day work activities; including scheduling of Senior Leadership Team calendars. Ensures checklists and reminders are in place to help prepare senior leaders for upcoming meetings
- Uses judgement and strong critical thinking skills to help prioritize workload and manage the events of the workday
- Anticipates issues before they arise and proactively seeks to find solutions
- Assists in turning data into information by thorough analysis and preparation of meaningful reports
- Coordinates and arranges for hospital meetings by sending notice of meetings, preparing agenda and materials, attending meetings, recording minutes and keeping appropriate documentation
- Assist with creating professional and engaging power point presentations
- Assists in drafting/proofing letters and documents with close attention to detail, and ensuring communication style is appropriate for United Regional’s organizational culture
- Screens, directs and redirects incoming calls, using judgment and discretion. Manages and/or refers physician concerns, patient concerns, and miscellaneous complaints
- Other duties as assigned
