Executive Assistant

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary

The Executive Assistant is responsible for providing executive level support to the Beaver Creek Resort COO and the senior leadership team in planning and overseeing the resort’s goals, projects, initiatives and meetings. This is a facilitative role that requires a combination of initiative, focus, and flexibility, as well as commitment to completing a wide variety of tasks and projects independently with strong attention to detail and follow-through.  The primary goal of the Executive Assistant is to anticipate the needs of the COO, with an understanding of his schedule and priorities, allowing him to maximize his time and focus. The role also has a particular focus on project management providing oversight to deliver on the resort’s goals and top priorities.  The role requires a highly motivated and resourceful individual with strong learning agility, emotional intelligence, self-motivation, integrity, and curiosity.

Job Specifications:  

• Expected Pay Range: $22.00 - $33.12 / hour
• Shift & Schedule Availability:  Full Time, Year Round
• Skill Level: Advanced  

Job Responsibilities:

• Demonstrate the desire and passion to learn and develop, particularly showing an ability to lead through influence.
• Act as a sounding-board, ask strategic and challenging questions, and provide an independent perspective on resort efforts.
• Instill a very high level of trust from the COO and SLT in confidentiality and discretion with executive-level communication.  Exhibit strong judgment in handling sensitive information.
• Inspire trust and build strong, positive, productive relationships with key stakeholders to facilitate alignment with the COO.
• Lead and organize efforts to plan and develop key COO Led events to achieve desired outcomes (e.g., management and leadership meetings, off-sites, guest activations etc.). Facilitate and manage the definition of agendas, materials, review cycles, timelines, etc.
• Lead and organize COO-led or Street Team employee activations to help create desired resort culture.

• Prioritize and adapt in a constantly changing business setting.
• Develop and manage the plans for smaller initiatives that require cross-functional input.
• Strong learning agility who enjoys and excels in environments where they must tackle and solve new and increasingly complex strategic business challenges and issues.
• Demonstrate an unyielding passion for the guest experience, culture, mission and vision. Lead by example and inspire others to follow.
• Must be highly proficient in using company’s administrative software for communications, scheduling, document production, presentations, spreadsheets and any other tasks/applications that may become necessary to support the COO.  Most heavily utilized software includes: MS Word, Outlook, PowerPoint, Teams, Excel, Coupa, Concur, Planful, SmartSheets and RPOS/Mtn Money.
• Schedule, plan and attend meetings, prepare notes and follow up on action items.
• Manage the calendar, travel plans, and expenses of the COO.  Oversee multiple calendars, schedules and facility bookings.
• Send resort-wide communication on behalf of the COO of upcoming commitments and responsibilities.
• Support resort training programs, communication plans and management outreach.
• Provide budgeting support, as it applies to the COO’s accounts.
• Assist with planning and coordination of VIP guests and company events as needed.
• Onboard & assist in training new office staff on VR process, policy and procedure.
• Principal creator of Mountain Money for the resort.
• Purchase, manage and maintain Administrative Office supplies and machines.
• Demonstrate willingness and ability to support all front line operations during high volume time periods, as needed.
• Possess excellent self-management skills: organization, goal-setting, time-management, self-motivation, self-directing, stress management, reliability, change adaptability and accountability.
• Exhibit flexibility, as well as the ability to work under time sensitive deadlines and changing priorities with accuracy, dependability and a positive attitude.
• Prioritize and manage multiple assignments. Act as Project Manager supporting resort initiatives when needed.
• Ability to anticipate the COO’s needs.  Foresee and discuss potential conflicts or risks.
• Extensive internal and external guest service, as well as community relations, including courteous, professional communication and recovery efforts.
• Assist with other tasks that may be assigned from time to time.

The expected pay range is $22.00 - $33.12. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  499062
Reference Date: 11/21/2023 
Job Code Function: Administrative