Executive Assistant

Executive Assistant

As an Executive Assistant to Jose Medina, you will be an integral part of our team, providing high-level administrative support to Jose Medina and contributing to the overall efficiency and success of our organization. You will work closely with Jose to ensure seamless communication, organization, and coordination of tasks and projects.

Key Responsibilities:

• Administrative Support: Assist with administrative tasks such as managing calendars, scheduling meetings, preparing documents, and handling correspondence.
• Communication: Serve as the primary point of contact for internal and external employees and contacts, handling inquiries, emails, and phone calls with professionalism and discretion.
• Document Preparation: Draft, proofread, and edit correspondence, reports, presentations, and other documents as needed.
• Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion of tasks.
• Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries, while managing expenses efficiently.
• Administrative Support: Assist with general administrative tasks such as filing, data entry, expense tracking, and office management.
• Project Assistance: Provide support on various projects by conducting research, compiling data, and assisting in project coordination and execution.
• Confidentiality: Handle sensitive information and maintain confidentiality at all times.
• Database Management: Maintain client databases, inputting new leads and updating information to support marketing and client communication strategies.
• Financial Support: Assist with financial tasks such as processing invoices, tracking expenses, and supporting budget management for the brokerages.

Qualifications:

• Proven experience as an Executive Assistant or similar role, preferably in a corporate environment. Preferably in the real estate industry but not mandatory.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
• Detail-oriented with a high level of accuracy in handling paperwork and transactions.
• Proficiency in Google Suite and other relevant software.
• Ability to work independently with minimal supervision and collaborate effectively in a team environment.
• High degree of integrity and discretion in handling confidential information.
• Ability to anticipate the needs of the company and effectively problem solve.
• Bachelor’s degree or equivalent work experience preferred.
• Knowledge of real estate processes, terminology, and industry practices is a plus.

Benefits:

• Competitive salary commensurate with experience level
• Benefits package that includes health insurance, retirement savings with company match
• Profit Share opportunity
• Paid time off and holidays
• Supportive and collaborative work environment.
• Professional development opportunities

Interested candidates should submit their resume, desired compensation and a cover letter highlighting their relevant experience and skills related to the role. We look forward to reviewing your application and discussing how you can contribute to our team.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• North Canton, OH 44720: Relocate before starting work (Required)

Work Location: In person