Executive Assistant

The Position: The Executive Assistant provides high level, confidential, administrative support to one or more executives. This includes scheduling, preparing reports, handling information requests, taking and distributing meeting minutes of meetings and committees, assisting with presentations and correspondence/plans.

The salary range for the Executive Assistant role at Center For Elders Independence is $ 61,900 -
$ 92,800.. Wages/salary are based on the market for the EA position, as well as experience, skills, abilities and work history

• DUTIES AND RESPONSIBILITIES:
  • • Provide administrative support to one or more executives on all related executive matters and projects.
  • • Schedule and manage complex calendars, project and governance meetings
  • • Arrange and coordinate travel plans and associated meeting requirements.
  • • Reconcile invoices and expense reports.
  • • Coordinate staff meetings and events for senior level staff, internally and externally, including creating/distributing agenda and supporting materials, taking minutes and meeting notes and coordinating follow up activity.
  • • Serves as information resource on department, division, and organization policies and procedures.
  • • Assists in special projects and research for routine and ad hoc items.
  • • Collaborates as a team member with other Executive Assistants and staff and provides back up support when needed.
  • • Performs other duties as assigned.

EDUCATION/QUALIFICATIONS:

• • • BA/BS degree or equivalent practical experience
  • • Minimum of three years' experience of high-level, complex executive administration work in a dynamic and fast-paced environment
  • • Experience in health care desired
  • • Expertise with Microsoft Office and MS365 including: Word, Excel, PowerPoint, and other tools
  • • Ability to work discreetly with highly confidential information
  • • A self-starter with the ability to execute against multiple projects and deadlines
  • • Must be able to work independently, produce work-product of the highest quality and accuracy and take ownership for all assigned responsibilities
  • • Must have highly developed coordination/organizational, administrative, communication (verbal and written), and customer service skills
  • • Excellent communication skills involving high-level communications with internal and external contracts; ability to listen and simplify details depending on target audience; ability to influence others, manage conflict appropriately, know when to delegate issues upward
  • • Ability to prioritize projects and deadlines
  • • Direct experience dealing with sensitive and conflicting situations in a diplomatic, team-like manner
  • • Proven experience creating spreadsheets and composing/creating content, texts and special reports
  • • Proven time management skills

  The above job description is intended to communicate the general function of the mentioned position and by no means shall be considered an exhaustive or complete outline of the specific tasks and functions that will be required. CEI reserves the right to change job descriptions, site assignments, and or work hours as required by the needs of the program. All employees are expected to perform their duties within their ability as required by the job and/or as requested by management.

  SUPERVISED BY: Chief Information Officer.