Executive Assistant

Position Summary:

We’re hiring an impeccable Administrative and Personal Assistant to manage our CEOs day-to-day. This role is critical in managing the daily tasks and creating organizational processes that ensure the company runs. This person will serve as a trustworthy gatekeeper, ensuring the Owner has what she needs to succeed. The right candidate will be proactive, display high professional judgment, accuracy, and attention to deal. There is a strong focus on financial acumen and general bookkeeping, general knowledge is acceptable but a desire to learn is a must. Considering the access to personal and confidential information, discretion and diplomacy are required at all times. This position is primarily a remote role but must be located within driving distance to Upstate New York for in person as needed.

Job Functions:

• Manage day-to-day calendar and schedule daily appointments
• Fielding, prioritizing, and responding to a large volume of information requests and emails.
• Review and track vendors for all businesses, keep information organized in Excel.
• Manage time sensitive payments and documents such as Sales Tax and Insurance.
• Coordinating and overseeing domestic travel arrangements for CEO + Family
• Daily and weekly basic Quickbooks update and bill pay. Monthly Reconciling.
• Oversee basic supply orders and marketing collateral orders.
• Payroll verification and run.
• Planning meetings and event coordination with team.
• Personal appointments for family and household, any personal errands
• Sort through physical mail as needed and work to get the company digitized
• Maintain Google Drive
• Prepare and edit documents, powerpoints

Job Requirements:

• Excellent organizational ability and time management
• Ability to anticipate needs and prioritize effectively
• Exceptional attention to detail, accuracy, and ability to multi-task
• Deadline-driven and strong follow-through
• Excellent verbal and written communication providing regular status of projects/workload
• Confidentiality and discretion at all times
• Self-starter and proactive problem-solving skills
• Ability to work independently and as a team when needed
• Strong skills in Microsoft Office, Apple Products, Basic Quickbooks.
• Experience as an Executive or Administrative Assistant a must.

We offer competitive compensation based on experience.

Please note that only qualified candidates will be contacted for further consideration. Thank you for your interest in this position.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: No more than 40 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Parental leave

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Quickbooks Experience

Quickbooks Experience

Work Location: Hybrid remote in Rhinebeck, NY 12572